Christian Wellness Center Of NJ LLC Hiring for Administrative Assistant at Remote Full Time

• Competitive Compensation
• Paid Time Off
• Health Insurance

Job Summary
We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees and clients, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Responsible for answering main telephone line in a busy clinic to assist therapists.
• Maintains therapist and providers’ schedule. Responsible for changes to schedules, as necessary.
• Extensive contact with clients and staff to coordinate appointments, clinical supervision, and meetings with staff members.
• Assists new and existing clients with questions and requests.
• Triage clients to handle crisis situations that occur on the phone
• Acts as liaison with therapists when crisis occurs.
• Collects client self-pay fees, co-pays.
• Processes paperwork to be reviewed by clinic staff. After paperwork has been reviewed ensures that paperwork is copied, scanned, mailed and filed as appropriate.
• Prepares miscellaneous correspondence for clinical staff.
• Maintains client contact list.
• May perform other assignments and duties as assigned.

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects

This is a remote position.