Children and Family Futures Hiring for at Remote Full Time

Position Title: Administrative Coordinator

Position Description:

Children and Family Futures (CFF) is seeking an experienced full-time hybrid Administrative Coordinator. The Administrative Coordinator position is responsible for a wide array of administrative and programmatic support tasks and general office duties critical to the successful operation of CFF and achievement of quality products, materials, and contract deliverables. This position s directly to the Administrative Supervisor.

Duties and Responsibilities:

Administrative Skills

• Answers, screens, and directs phone calls to the appropriate staff
• Schedules conference calls, in-person and virtual meetings
• Supports virtual and in-person event logistics and material preparation for site visits, conferences, meetings, and trainings including:
• Creating and formatting event eblast announcements using MailChimp
• Preparing event registration information and monitoring online registration links
• Providing quality assurance for written meeting materials including PPT presentations
• Gathering and confirming final agenda items and meeting material list
• Creating accurate shipping labels, packaging final meeting materials, and shipping boxes according to meeting host directions and deadlines as needed
• Preparing, exporting, and formatting event participant feedback surveys using SurveyMonkey
• Hosts high-level virtual events via Zoom and Microsoft Teams for webinars, and virtual meetings and trainings including the setup and management of tech checks, polling questions, breakout rooms, platform settings and troubleshooting minor tech issues as needed
• Supports quality assurance of written materials by proofreading proper punctuation, spacing, grammar, formatting, APA citations, and word and logo usage specific to federal contract-specific and/or company standards
• Completes appropriate maintenance of folders and documents in Microsoft Teams and SharePoint
• Update and track the travel expense forms for accounting

Communication- Oral and Written

• Creates and maintains project contact list and profiles
• Assists with developing, proofreading, and disseminate workplans, tracking sheets, eblasts, and formal correspondence including emails, letters, and written announcements
• Takes accurate and comprehensive meeting notes including organization of action items and next steps
• Consults and collaborates with Office Manager, Lead Administrative Coordinator, and fellow Administrative Coordinators

Other Duties

• Regular and timely attendance in accordance to work schedule/shift assigned
• Ability to work overtime and weekends as needed
• Ability to travel up to 10% for meetings and conferences as needed
• Performs other related duties as assigned

Experience and Qualifications:

• Two plus years of administrative assistant experience supporting mid-level management

• A Bachelor’s degree is preferred or 5 years of work experience in an office environment

• Recommended but not mandatory interest in Research and Evaluation

• Must be proficient in Microsoft Excel and able to create formulas and statistical analysis.

• Proficient and experience working with Zoom and Microsoft 365 applications including Word, PowerPoint, Teams, SharePoint, and Outlook

• Professional knowledge and expertise in : complex scheduling for meetings and conference calls

• Able to work effectively across a broad range of cultural backgrounds and various levels of the organization

• Able to adapt in a quick paced environment and exceptional multi-tasking

• Excellent teamwork and collaboration abilities with capability to work independently

• Exceptional organization and time management skills

Position is available immediately. Home base is located in Irvine, California. Pay range is commensurate with experience and qualifications. Qualified candidate should submit a resume to Human Resources at j[email protected].

CFF is an equal employment opportunity employer. Providing equal employment opportunities to all applicants for employment, regardless of sex, (including pregnancy, childbirth, or related medical conditions), race, color, creed, national origin, religion, age, marital status, physical, mental, medical or sensory disability, legally protected medical condition, family care status, veteran status, sexual orientation, ancestry, citizenship, or any other basis or characteristic protected by federal, state or local laws.

Job Type: Full-time

Pay: $20.00 – $22.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Application Question(s):

• Interest in Research and Evaluation?

Experience:

• Administrative Assistant: 3 years (Required)
• Microsoft Excel: 5 years (Required)

Work Location: Remote