Chicago Apartment Place, Inc Hiring for Part-Time Seasonal Office Assistant for Maintenance Department – $18/hour Full Time

Part-Time Seasonal Office Assistant for Maintenance Department – $18/hour

Introduction: Chicago Apartment Place, Inc. is a property management company located in the Lakeview area on the north side of Chicago. We are looking for an experienced Office Assistant to join the maintenance team within our company on a temporary basis. The position will pay $18/hour, based on experience and qualifications.

Summary: The Office Assistant for the Maintenance Department is responsible for administrative duties of the department including tenant communication, work scheduling, data entry management, and inventory control while also providing secretarial, clerical, and administrative support to the head of the department.

Duration: SEASONAL/ Temporary

• This position runs approximately from March to October.

Benefits:

• SIMPLE IRA with company match;
• Centralized office location near the buildings we manage; and
• Small company with great work environment.

Job Description: The Seasonal Office Assistant will be required to provide support to the Maintenance Department.

Work Environment: General reception and administrative support duties will occur at our main office in the Lakeview area in Chicago.

Timing: Part-Time: Mon-Fri hours may vary. Monday & Tuesday work days are mandatory.

Additional hours will be required on the first day and the last day of each month with all hours subject to change.

Duties and Responsibilities:

• Greet visitors in a friendly and courteous manner at all times;
• Answer and respond to phone calls and emails;
• Alert tenants of scheduled repairs and follow up with them;
• Assist with tenant turnover (move in/ move out);
• Assist with the scheduling and tracking of our in-house maintenance crew;
• Help with online researching and ordering of parts;
• Help with inventory control and tracking;
• General office tasks such as data entry, filing, faxing, and organizing;
• Receive, record, and organize shipments;
• Prepare and organize keys for vendors and tenants and track in key log; and
• Perform other duties that may be assigned.

Essential Job Requirements:

• Must have a reliable and insured vehicle for work use;
• Neat, clean, and professional at all times throughout the workday;
• Friendly, positive, outgoing, and upbeat personality;
• Must have strong leadership skills and pride in one’s work;
• Demonstrate strong oral and written communication skills;
• Must be stress-tolerant and have the ability to multi-task; and
• Must have good organizational skills.

Education and Experience:

• Proficiency with computers and Microsoft Office software required;
• Current driver’s license/ insurance.

We are an Equal Opportunity Employer

Job Types: Part-time, Temporary

Pay: $18.00 per hour

Benefits:

• Retirement plan

Schedule:

• Day shift
• Monday to Friday

Experience:

• Microsoft Office: 2 years (Required)
• Customer Service: 2 years (Required)

Work Location: One location