Central Highlands Water Hiring for Accounts Payable Officer Job at Ballarat Full Time

Position Description

Central Highlands Water

Integrity

Teamwork

Leadership

Care

Accounts Payable Officer

Classification Band , Central Highlands Water Enterprise Agreement

Team Finance

Division Business Services

Work location Learmonth Road, Wendouree

Employment type Full time

Flexible options available: purchased leave, varied start and finish times, working

from alternative locations and -day fortnights

Position reports to Team Leader Finance

Our Values

Our vision: Our Water – Our Customers – Healthy Living

Our mission: Together, we provide quality water and wastewater services, safely, efficiently and sustainably to

communities in the Central Highlands Region

Our values: Integrity Teamwork Leadership Care

Organisational Environment

At CHW ‘Safety is Everyone’s Priority. We are committed to the safety of our people, customers and the community

we serve and we have a zero tolerance towards harassment or violence within the workplace.

We have an inclusive workplace that embraces diversity and difference. We believe all jobs can be worked flexibly

and we actively encourage job applications from Aboriginal people, people living with disability, LGBTI and people

from varied cultural backgrounds.

We encourage employees’ continuous professional development. Employees are supported in keeping abreast of

current industry best practice and are encouraged to take an active personal interest in staying informed of

professional practices, standards and latest trends.

We believe that everyone has the capability to show leadership, regardless of their formal level of authority. We

expect all team members to focus their efforts on developing and displaying the leadership behaviours defined in

our Leadership Capability Framework. We have a commitment to enhancing our leadership maturity across the

whole business, through our internal Personal Leadership Program, Learn Lead Grow (LLG), and focussing on

Leading Self, Leading People and Leading the Organisation.

Purpose

The primary objectives of the position are to:

• Coordinate the end-to-end Accounts Payable functions and deliver high quality, efficient and accurate

information and support to all internal and external stakeholders.

• Be a trusted advisor and foster active partnerships across the business and be an interface for clear and

user-friendly information between finance and operations.

Key Duties/Responsibilities

Accounts Payable

• Responsible for the accurate entry and checking of accounts payable data into the finance system. (Average

of invoices per month).

• Maintain new and existing creditors ensuring the removal of duplications and closure of unused accounts.

• Verify accounts payable related data entry.

• Electronic filing of documents and reports to be conducted at time of processing.

• Process aged purchase orders to be closed out every months in collaboration with relevant stakeholders.

• Generate and manage the weekly EFT payment run.

• Manage the resubmission of bounced/returned creditor payments with supporting documentation.

• Analyse, identify and resolve invoice related issues.

• Daily management of Accounts Payable email Inbox and timely response to all stakeholders.

• Administration and reconciliation of purchasing cards on a monthly basis with adherence to Department of

Treasury and Finance purchasing card regulations.

Month End/Year End

• Coordinate the month end and year end closing, reporting and communications of Accounts Payable within

set timeframes.

• Reconciliation of associated general ledgers and creditor statements each month.

• General journal internal cost allocations for large creditor payments including but not limited to power,

telephones, fuel and uniforms.

Other

• Reconcile petty cash on a monthly basis across the business.

• Provision of data and support to the various requests from auditors and other stakeholders as required.

• Assist with testing for all accounts payable related system implementations and upgrades.

• Identify and manage the implementation process for improvements and changes.

• Assist in the development and maintenance of operating procedures, including internal audit strategies,

processing checklists and guides and provide training of end users.

• Through self-leadership, actively support the finance team to collectively achieve team goals, meet team

project key dates and participate in team planning and goal setting.

• Other duties as directed

. Authority and Accountability

• Accountable for the efficient and effective performance of all duties and key responsibility areas of the

role.

• Accountable for the provision of a professional and positive first point of contact service to CHW

customers on all finance and accounting related matters.

• Constructively contribute to creating and maintaining CHW’s desired culture by demonstrating CHW’s

values and behaviours, and being at all times mindful and respectful.

• At all times, create and foster a safe work environment and ensure compliance with the provisions of

the Occupational Health and safety Act, Regulations, and CHW policies and procedures.

• Required to actively identify and participate in training as required.

. Judgement and Decision Making

• Authorised to exercise independent judgement in the delivery of high-quality work performed in

accordance with established standards, business objectives, policies and priorities.

• Personal judgement is required in determining day-to-day work priorities and methods subject to broad

principles, guidelines and policies.

• Required to exercise initiative and discretion in daily activities associated with the management of

finance and accounting information and systems.

• Expected to seek solutions to finance and accounting enquiries and provide informed advice in a timely

manner.

. Specialist Knowledge and Skills

• Good understanding of the role and function of accounts payable

• Well-developed technical accounts payable skills, financial literacy and numerical skills with a high

attention to detail.

• Demonstrated computer skills and working knowledge and understanding of Microsoft Office,

(intermediate to advanced skills will be highly regarded). Internet and specialist software systems.

. Leadership/Management Skills

• Good time management and administrative skills with the ability to plan, organise and manage multiple

tasks whilst working independently.

• Well-developed skills in applying internal control systems, stakeholder management, service excellence,

continuous improvement and organisational awareness.

• Demonstrated ability to work respectfully and collaboratively in a cross-functional team responding to a

range of diverse customer needs.

• Ability to liaise professionally and effectively with other counterparts internally and externally when

discussing or solving specialist matters.

. Interpersonal Skills

• Good communication and interpersonal skills with the ability to lead and influence internal and external

partners.

• Demonstrated ability to work effectively as part of a team and build personal rapport with colleagues.

• Expected to act with integrity, professionalism and maintain a high level of confidentiality on sensitive

issues and other matters.

• Able to foster an environment and culture of empowerment within the Finance Team that encourages

self-development, initiative and decision-making.

• Demonstrated ability to treat all customers and colleagues with honesty, fairness, sensitivity and dignity.

. Qualifications and Experience

• Certificate in Business or Accounting and/or minimum three () years accounts payable experience.

• Intermediate Microsoft Excel skills and working knowledge of a range of software applications including

Microsoft suite.

• Water Industry experience or other regulated industry is preferred.

Key Selection Criteria

• Relevant qualifications and experience.

• Well-developed interpersonal skills with the ability to communicate effectively (written and verbal

communication skills) to varied audiences in a professional manner.

• Ability to prioritise tasks in order to achieve high productivity results.

• Good time management skills with the ability to set priorities, plan and organise own work and to achieve

business objectives.

• High level of computer competency utilising a range of business applications.