Catalyze Dallas Hiring for Executive Assistant at Dallas, TX Full Time

Catalyze Dallas is a technology commercialization firm that transforms hidden innovations into high-growth businesses. Using a proven model, our highly experienced team identifies technologies with the greatest potential for profitable growth and creates new companies or business units to maximize value. A shared services organization provides critical support to these portfolio companies, which leads to multiple avenues for career advancement at Catalyze.

We hope you will consider joining our team! We offer great benefits such as flexible PTO, a full benefits package that includes medical, dental, vision, life/AD&D, and a 401(k) Retirement Plan. Our headquarters is near downtown Dallas.

Role Description:

The Executive Assistant (EA) provides strategic administrative and operational support to leaders at Catalyze Dallas and its affiliate companies with responsibilities ranging from executive support to office management and project management. This role will be the center of communications, both internally and externally. The EA also serves as a liaison to the Board of Advisors, organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The EA must enjoy working within an entrepreneurial environment that is results-driven. The company is in a growth stage, so the EA must be able to keep up with the fast cadence. The ideal individual will have the ability to exercise good judgment in a variety of situations with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The successful candidate will have the ability to work independently on projects from conception to completion. They also must be able to work under pressure and handle a wide variety of activities and confidential matters with discretion.

Duties & Responsibilities:

• Day-to-day management of calendars and meetings, contacts management, expense s, and travel/transportation planning.
• Assist in coordinating the agenda of senior management team meetings and staff meetings.
• Arrange Board of Advisors and management meetings, including client and investor meetings; take minutes with action items when required.
• Work closely and effectively with the Executive Team, keeping them well informed of upcoming commitments and responsibilities, following up appropriately.
• Liaise with clients and investors at a high-level on behalf of the Founders and other Executive Team members.
• Provide a bridge for smooth communication between the Executive Team and internal departments.
• Manage investor communications, including quarterly ing, investment offerings, annual investor day, and special projects as needed.
• Coordinate, streamline, and maintain company records and various files.
• Prepare confidential correspondence and compile documents for various meetings.
• Plan internal and external events, including the creation of employee engagement opportunities.
• Build relationships crucial to the success of the organization, and manage a variety of special projects, some of which may have organizational impact.
• Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks.
• Prioritize conflicting needs, handle matters expeditiously and proactively, and follow-through on projects to successful completion.
• Be the point of contact for IT-related issues, working with IT vendor for resolution.
• Office Manager s into this position.

Requirements & Skills:

• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, advisory board members, and external contacts.
• Strong written and verbal communication skills.
• Demonstrated proactive approach to problem-solving with strong decision-making capability.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Forward-looking thinker who actively seeks opportunities and proposes solutions.
• Highly resourceful team-player with the ability to be effective independently.
• Comfortable working autonomously and across multiple tasks and ing into different executives.
• A high degree of personal organization and self-management.
• Comfortable when working to tight deadlines and able to turn work around within a short time span where demands are liable to change at short notice.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Bachelor’s degree preferred.
• 5 to 10 years of experience supporting C-Level Executives, preferably at the CEO level.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and social media platforms.

Benefits & Culture:

Catalyze Dallas has a culture that is a direct representation of our core values:

• Do it with integrity
• Bring passion
• Be bold
• Be respectful
• Show humility
• Take ownership
• Have fun

We highly value our employees and provide the following benefits:

• Opportunity for equity ownership
• Flexible PTO
• 401K program
• Excellent vision, dental and health benefits

We value diversity and always consider job applicants based on merit, qualifications, competence, and talent. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.