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Admin & Office Assistant
CareXM Hiring for Administrative Assistant Full Time
Administrative Assistant
About the Company
CareXM lives at the connection of healthcare, software, and contact center services, with a mission to reshape the remote patient care experience by partnering with our customers to provide innovative solutions to both common and emerging challenges in this rapidly growing model of healthcare delivery. Our company is one of the largest providers of telehealth services in the nation, with our primarily remote team of 800+ employees supporting over 7 million patient care interactions annually for over 5000 agencies and healthcare systems across the U.S. Not only do we CARE about the patients, staff and business of our healthcare partners, but also about our own people. We CARE about providing a workplace and culture that values the hard work and feedback of every person on the team. We constantly strive to improve the way we CARE for each other. We CARE about work/life balance. As meaningful as our work with patients, providers and each other can be, we know a good life includes so much more. We are proud to support our people’s lives by offering remote positions and flexible work schedules.
CareXM lives at the connection of healthcare, software, and contact center services, with a mission to reshape the remote patient care experience by partnering with our customers to provide innovative solutions to both common and emerging challenges in this rapidly growing model of healthcare delivery. Our company is one of the largest providers of telehealth services in the nation, with our primarily remote team of 800+ employees supporting over 7 million patient care interactions annually for over 5000 agencies and healthcare systems across the U.S. Not only do we CARE about the patients, staff and business of our healthcare partners, but also about our own people. We CARE about providing a workplace and culture that values the hard work and feedback of every person on the team. We constantly strive to improve the way we CARE for each other. We CARE about work/life balance. As meaningful as our work with patients, providers and each other can be, we know a good life includes so much more. We are proud to support our people’s lives by offering remote positions and flexible work schedules.
About the Position
The People Team is looking for a friendly, outgoing, CARING individual to work closely with our Executive Team and People Team as an Administrative Assistant. This person is responsible for providing administrative support to the CEO and CFO, and the distributed People Team, while providing integral hands-on office support. This role is part of the People Team (HR) and s directly to the People Operations Manager. Duties include cultivating office culture, scheduling meetings, processing executive expense s, assisting the People Team with triaging employee inquiries. The role is hybrid with 3 days a week required in the Lehi, Utah office.
The People Team is looking for a friendly, outgoing, CARING individual to work closely with our Executive Team and People Team as an Administrative Assistant. This person is responsible for providing administrative support to the CEO and CFO, and the distributed People Team, while providing integral hands-on office support. This role is part of the People Team (HR) and s directly to the People Operations Manager. Duties include cultivating office culture, scheduling meetings, processing executive expense s, assisting the People Team with triaging employee inquiries. The role is hybrid with 3 days a week required in the Lehi, Utah office.
About You
- You’re a great fit because you
- Value a Care-ing approach
- Enjoy Connecting the dots and people
- Are detail orientated and a good multi tasker
- Are strong communicator
- Are good problem solver
- Primary Responsibilities
- The Administrative Assistant is critical to driving engagement into our Lehi, Utah office space.
Core responsibilities include:
- Providing administrative assistance to executive leadership, such as expense management, travel and lodging plans, and schedule maintenance.
- -Assist in maintaining and triaging employee inquiries for the People Team.
- Ensure smooth and timely communication with employees regarding their queries.
- Maintaining comprehensive and accurate HRIS records.
- Organizing leadership meetings, including scheduling, lodging, and catering.
- Acting as a culture champion in every interaction with employees and clients.
- Welcoming visitors to the Lehi, Utah office.
- Managing executive’s calendar and travel arrangements when needed.
- Assist the HR Manager Leadership development and training sessions.
- Ensure Lehi office breakroom is fully stocked with snacks and drinks.
- Assist in organizing Lehi free lunch Tuesday each week.
- Ensure Lehi office tasks run smoothly, such as incoming mail and office supply orders.
- Other duties as assigned by manager.
- Needed Qualifications
- Minimum of 2 years’ experience in HR or administrative role.
- Self-starter, willing to go above and beyond
- Excellent written and verbal communication skills
- Time-management skills
- Ability to pay attention to detail
- Organization skills
- Ability to multitask and follow through on many priorities
- Basic understanding of frequently used computer software and programs, such as Microsoft Office
- Interpersonal skills
Things you will love about us
- Excellent opportunities to grow from within and be a part of a fantastic team!
- Great Company Culture
- Make an Impact. We care about your individuality by giving you freedom to grow and create within the company, regardless of your position
-Rest and Relaxation- 2 weeks paid time off, paid parental leave, paid holidays and two floating holidays
- Give back. Get paid to give your time to the community: ask us about this!
- Flexible Work Models. In-office and hybrid
- Generous benefits package includes health insurance, 401K, PTO, dental, vision, life insurance, EAP
Find out more about us: https://www.carexm.com/
All positions subject to close without notice. CareXM prohibits discrimination on the basis of race, ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran status, disability, and/or genetic information.
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