Career Concepts Hiring for Administrative Assistant at Erie, PA, United States Full Time

Administrative Assistant-PBL (Problem Based Learning)

The Administrative Assistant performs the duties of an office manager in support of the day-to-day operations of the PBL Pathway.

Responsibilities

• Prepares curricular schedules and other documentation as designated by the director, liaising with other faculty and administrators as directed
• Communicates promptly and efficiently with students, faculty, and staff when required to do so
• Reserves instructional spaces through the system, as required by the director
• Places PBL materials in the student CANVAS portal as required by the director
• Maintains bank of PBL cases as word documents, modifying and updating as and when required by the director
• Transcribes case materials into appropriate software for electronic presentation in student PBL group sessions
• Maintains an organized and secure PBL student examination question bank
• Collates learning issues submitted by PBL student groups and monitors their timely submission
• Prepares PBL student examinations, ensuring that the process occurs in a timely and efficient manner
• Interacts with curricular pathways at additional locations as needed
• Processes examination data and maintains PBL grades as and when required
• Demonstrates knowledge and understanding of accreditation processes, governing body responsibilities, and overall operation of the institution
• Effectively communicates with affiliated organizations, consultants, vendors, etc., in all matters of mutual importance
• Acts as departmental representative with faculty, staff, students, and visitors in a professional, friendly manner
• Assists with maintaining The Director’s daily schedule
• Maintains FERPA / confidentiality concerning student information / grades and their security in accordance with applicable law and Institutional Policy and Procedure
• Always maintains professional appearance and pleasant demeanor
• Assists with disposition of The Director’s incoming and outgoing correspondence
• Maintains a filing system for all correspondence and for all pertinent records, answers phones, takes messages, and performs various daily correspondence on an as needed basis
• Participates in interviews with candidates for employment in the department
• Writes / processes Dean’s Letters, s, surveys, etc.
• Assists in the writing / processing of correspondence, s, surveys, etc.
• Orders supplies in a timely manner
• Participates in designated Institutional activities
• Codes and submits all check requests and orders
• Contribute directly to the Mission embodying the essence of Principles and Practices by assisting with Institutional fundraising and participating in the Scholarship Auction
• Participate in scholarly activity so to enrich and broaden the student learning experience
• Commit to being a representative of the company by being actively involved in the community, including, but not limited to, serving on Boards, participating in community fundraisers and overall outreach
• Other duties as needed / assigned by The Director and / or his / her designee to maintain efficient and effective daily operations

Qualifications and Skills

• High school diploma or GED equivalent is required
• Associate or Bachelor’s Degree is preferred
• A minimum of two (2) to three (3) years’ work experience in a business, industry or higher education environment is preferred
• Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed
• Strong computer literacy with MS Office Suite (Word, PowerPoint, Excel…etc.) and accurate data entry skills
• Web-designing experience in the related field preferred
• Excellent organizational skills
• Maintaining an established work schedule
• Ability to be self-reliant and follow instructions
• Possess a typing speed of at least 65 wpm with a high degree of accuracy
• Ability to create, take dictation, or transcribe documents
• Assistant must have sound decision making capabilities and the ability to work independently and as directed by The Director
• Expertise in typing / composing, editing, and submitting surveys, s, letters, memos, etc., via regular mail, certified mail, e-mail, Federal Express, or fax
• Capable of assuming responsibility; initiating appropriate action; and maintaining confidentiality
• Possess excellent grammar, writing and proofreading skills
• Experience in using various office equipment, i.e., copier, fax, scanner, etc
• Ability to work in a fast-paced environment that requires multitasking
• Effectively using interpersonal and communications skills including tact and diplomacy
• Effectively using organizational and planning skills, including, but not limited to, attention to detail and follow-through
• Assessing and prioritizing multiple tasks, projects, and demands
• Maintaining confidentiality of work-related information and materials
• Establishing and maintaining effective working relationships
• The ability to accept work requests from other managers and supervisors in a respectful and cooperative manner and to independently answer such requests
• The ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect and EEO rules and regulations
• The ability to devote full attention and energy to the important work in a timely fashion
• Be able to be flexible to accept other duties needed / assigned for the Institution’s needs

Benefits / Compensation

• Pay rate is $14-$16 per hour
• Full Time
• 1st Shift
• Weekly pay while employed through Career Concepts
• Benefits while employed through Career Concepts
• Temp-To-Hire
• Upon permanent hire :
• 2 weeks’ vacation after 1 year
• Sick days
• Paid holidays
• Medical, Dental, Vision
• Prescription drug plan
• Pet insurance
• Life / AD&D disability
• Employee assistance
• Voluntary benefits

Location

Erie, PA

About Career Concepts Staffing Services, Inc.

Career Concepts was founded in 1967, and since then has becomeNorthwesternPennsylvania’s leading and largest locally owned full-service staffing organization.

As the top industry performer in our area, we have been voted the #1 employment agency by the Erie Times-News, theMeadvilleTribune, and the West County Journal Reader’s Choice polls!