Cardiac Study Center Inc P S Hiring for Medical Records Specialist at Spokane, WA Full Time

Job Title: Medical Records

Department: Medical Records

s To: Medical Records Team Leader

Summary: Collect, scan, and maintain all personal healthcare information for patients EMR (Electronic Medical Record).

Essential Duties and Responsibilities:

• Distribute all incoming requests (fax, phone, written, CSC email, in-basket, or in person) for PHI and disseminate appropriately (via scanning, faxing, mailing, copying for pick-up, or inbasket).
• Document all requests for PHI in the patients EHR.
• Open, sort, research all incoming mail, information off of provider’s desks and inner office bins then distribute appropriately.
• Sort and research all faxes then distribute appropriately.
• Process all requests for copies of Medical Records to be sent to IOD (copy service), confirm requests are authorized and logged as an encounter in the chart once completed.
• Research all providers daily schedules one week out; obtain all needed records and have in the EMR system prior to visit.
• Answer all incoming phone calls to the Medical Records phone lines, efficiently, professionally, and handle/forward as appropriate.
• Process all forms and letter requests, under the direction of a provider (return to work, cardiac clearance, disability etc.) and scan copies into EMR.
• Review and organize all requests for chart reviews from an outside entity.
• Fax out echoes from Tacoma, Puyallup, Auburn, Gig Harbor, and Olympia that are ordered by outside providers.
• Other duties as assigned.

Supervisory Responsibilities: This position does not have supervisory responsibilities.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education/Experience: High School Diploma or general education degree (GED) and one to three months related experience or training; or equivalent of education and experience required.

Certificates and Licenses: No certifications or licenses.

Language Skills: Read and comprehend simple instructions, short correspondence, and emails; Write simple correspondence; effectively present information in one-on-one situation and small group situations to patients, and other employees.

Math Skills: Add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals, compute rate, ratio, and percent.

Confidentiality: This position requires adherence to all HIPAA and other Privacy Rules.

Reasoning Ability: Apply common sense understanding to carry out detailed but uninvolved written or oral instructions; to deal with problems involving a few concrete variables in standardized situations. Ability to identify and problem solve.

Physical Demands and Work Environment: The physical demands and work environment described below represent the activities and surroundings of the positions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work is typically performed in an office environment, with a moderate noise level.

To perform the job, the employee is frequently required to talk and hear on the telephone and in person with individuals and groups. The incumbent will carry equipment weighing up to 25 lbs. The incumbent is required to read and respond to documents in hard copy and electronic form. Requires the full range of body motion including handling patients. Manual and finger dexterity and eye-hand coordination required. This position requires long periods of sitting and typing on a computer keyboard and possible scanner.