Capacity Commercial Group Hiring for Executive Assistant for Commercial Real Estate Team Full Time

We’re seeking a Real Estate Broker Assistants for an Industrial Brokerage Team at our downtown Portland Headquarters office. Commercial Real Estate Experience preferred, along with knowledge of CoStar, understanding of leases and database management. The description below is a general list of typical duties for this position. Projecting a friendly and professional demeanor while having a good attitude is mandatory for this position.

Duties will include:

• Prepare, edit, and proofread correspondence, s, presentations including drafts of all Letters of Intent (LOI’s), Listing Agreements, Representation Agreements and coordinate the processing of all documentation related to the transaction process
• Quality control and document management, maintaining confidentiality with sensitive materials
• Provide quarterly, monthly, or bi-weekly s to Landlords
• Manage meeting schedules, calendar invitations, etc.
• Research properties from a variety of sources for the inclusion in s and presentations
• Maintain property listings including LoopNet, CoStar, Vertical Email, Signage
• Create and update marketing materials (brochures, flyers, offering memorandums, pitch books, tours, maps, property photos, etc.) related to new and existing opportunities through coordination with internal marketing department
• Set up vouchers and create deal files with brokers
• May occasionally cover for other assistants when ill or on vacation

Job Requirements:

• Work well as a team player and maintain good relationships with coworkers in a close-knit team environment
• Exceptional communication skills, both written and verbal
• Must be highly organized, be able to focus and pay attention to details
• Works well under deadlines
• Creative self-starter
• Ability to handle sensitive material and maintain high level of confidentiality
• Must be proficient with Microsoft Excel, Word, Outlook
• Familiarity with InDesign and/or Photoshop, email marketing, ACT! (or similar CRM management)
• Real estate license a plus
• Salary DOE with great benefits, free parking or public transportation options

Work Remotely

• No

Job Type: Full-time

Pay: $50,000.00 – $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

COVID-19 considerations:
Social distance and masks are required, and surfaces are regularly sanitized

Experience:

• Microsoft Excel: 1 year (Preferred)
• Adobe InDesign: 1 year (Preferred)
• Adobe Photoshop: 1 year (Preferred)
• Commercial Real Estate: 1 year (Preferred)

Work Location: One location