Canadian Commercial Corporation is Looking For Assistant Corporate Secretary at Ottawa, ON Full Time

To view a detailed Work Description, please open the attached document.

Assistant Corporate Secretary CCC-4

The Assistant Corporate Secretary, through extensive involvement with the Corporate Secretary, the CEO, the Board of Directors and its Committees as well as with the Senior Management Committee (SMC), is accountable for providing confidential governance support and advisory services for the Board of Directors. The Assistant Corporate Secretary plays a key role in supporting the broad range of CCC’s corporate governance and corporate secretarial functions.

Roles and Responsibilities

ing to the Vice-President Legal Services, General Counsel and Corporate Secretary, acts as the key point of contact between management and the Board. S/he provides substantive support, analysis, advice and guidance to the Chairperson and other directors individually in discharging their governance duties and corporate representational functions.

Through careful and tactful relationship management, works effectively with the Corporation’s Senior Management Committee (comprised of the President and CEO and Vice-Presidents) in managing issues and deliverables of varying degrees of sensitivity for the Board of Directors’ consideration.

Provides Governance and Corporate Secretarial support to the Board and Board committees by managing the planning for Board and committee meetings, including:

Coordinating Board and Board committee calendars and agenda by proposing substantive agenda items in relation to both business arising and recurring items.

Maintaining a reliable tracking system for substantive meeting topics and items.

Coordinating the collection, review and quality assurance of all documentation and materials sent from management to the Board and its committees and securely distributing board materials through electronic delivery.

Attending all Board and Board committee preparations through presentation ‘dry runs’.

Attending Board, Board Committee and Member meetings, verifying and recording meeting minutes, highlighting decisions, actions and directives, ensuring minutes capture the essence of deliberations, decisions and next steps and are approved, translated and distributed in a timely manner.

Drafting of resolutions, as appropriate; researching, drafting and proposing governance items for consideration by the Corporate Secretary and the Board.

Communicates with management the key outcomes of Board and Board committee meetings in a timely manner, including:

Composing and disseminating action items lists to management and conducting related follow-ups following all Board and Board committee meetings;

Ensuring the timely delivery of Board and Board committee materials:

Overseeing the administration of the electronic Board Portal and document dissemination from management to the Board and Board committees.

Ensures compliance of Board-approved policies with government standards for governor-in-council appointed boards.

Acts as a key liaison in planning events undertaken by the Chairperson and individual Board members in discharging representational aspects of their Board duties, including:

Assisting in the research and planning of substantive materials in support of Board field visits.

Attending public events with Board members to provide close support.

Liaising with Board members on questions arising with respect to Board materials and the organization of Board meetings.

Advising Board members on applicable Board policies honoraria, expenses and the CCC By-Law No. 1.

Overseeing the budget in support of the Board and its work.

Completes a broad variety of administrative tasks for the Vice-President Legal Services, General Counsel and Corporate Secretary, including managing an active calendar of appointments; coordinating meetings with key stakeholders; completing expense s; arranging complex and detailed international travel plans, and compiling documents for travel-related meetings.

Requirements

University degree in Law considered an asset, or a combination of education and experience is required.

Member in good standing of a provincial Bar Society/ Association is considered an asset.

Bilingual (English/ French) – C-C-C imperative.

3-5 years of experience of experience servicing a Board.

Experience in working with Senior Management and Board of Directors and being involved in key governance issues and decision-making processes.

Knowledge of theories and principles of corporate governance, including with respect to Crown Corporations.

Knowledge of principles and practices of secretariat systems and procedures, as well as knowledge of the legal duties of directors and officers.

Excellent verbal and writing communication skills, as well as active listening.

Strong organizational skills and advanced time management, prioritization, and planning skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.

Advanced project management skills, including planning and execution.

Strong critical analysis and thinking skills.

Advanced computer skills, including Microsoft Office applications.

Ability to be available for unpredictable overtime or to work outside normal working hours as required

WHAT CCC WILL OFFER YOU:
Competitive total compensation package

Comprehensive benefit program

Defined-benefit pension plan

Employee and Family Assistance Program (EFAP)

In-house learning and development opportunities

Health and Wellness Allowance

Career Growth Opportunities

Free onsite fitness center

Flexible work arrangements based on approval

Employee must be able to work in a hybrid work environment.

CCC promotes a workplace that celebrates diversity and inclusion. CCC is also committed to employment equity and encourages applications from women, Indigenous people, persons with disabilities, and members of visible minorities. Please advise us of any accommodations required during the selection process.