Camosun College Hiring for Secretary II at Victoria, BC Full Time

Position Title
Secretary II

Posting Number
ES473P

Job Posting Open Date
08/09/2021

Job Posting Close Date
08/13/2021

Position Start Date
09/07/2021

Position End Date

Location
Interurban

COVID-19 Work Arrangements
This position will work on campus

Applicant Portal Position Category
Support Staff

Employee Group
Support Staff (CUPE)

Pay Grade
S – Pay Grade 6

Salary
$24.75 – $26.37 per hour

Number of positions to be hired under this posting
1

Additional Pay Considerations

Days of the Week
Tuesday, Wednesday, Friday

Work Schedule
Tuesdays 3:30-5:30 pm; Wednesday and Friday 3:30-7:00 pm

Total Hours Per Week
9

Position Reason
New

Position Type
Continuing Part Time

Posting Type
Employees & General Public

Division/School
Ctr for Sport & Exercise Education

Department
Ctr Sport Exrcise Ed Admin Off

Job Description
The Centre for Sport & Exercise Education seeks applications from qualified candidates for a part-time position in the Massage Therapy Clinic.

GENERAL STATEMENT
Under the general direction of a supervisor, but with minimal supervision, performs a wide range of organizational and secretarial duties which may involve confidential materials and may require dealing with sensitive issues and a multi-cultural clientele. May require working in an independent office with the supervisor being readily available. May provide training and work guidance to others.

TYPICAL DUTIES

• Performs clerical duties such as keyboarding, basic editing, reception, photocopying, arranging meetings, ordering supplies, mail distribution, phoning, etc.
• Answers enquiries requiring a solid understanding of regulations and services offered.
• Establishes timelines and priorities for tasks.
• Completes complex special projects independently which may require the use of database and spreadsheet software.
• Completes complex administrative forms which require cross checks for compliance with regulations and accuracy.
• Keeps departmental records; this may involve keeping several interrelated records and cross-checking for accuracy.
• Composes replies to correspondence.
• Attends meetings and takes minutes.
• Establishes and maintains files pertaining to the department(s) concerned.
• Maintains security of sensitive and confidential documents and files.
• Where required, uses a cash register; receives codes and receipts cash and cheques; balances cash to cash receipts and completes required cash reports.
• Performs other related duties of similar scope and complexity.

Qualifications
Grade 12 education and secretarial certificate, plus two years of related experience or equivalent combination of education and experience. Advanced word processing skills essential. Advanced MS Office skills including knowledge of spreadsheets and database applications. Ability to maintain confidentiality and to relate well with the public, students and college staff.

Capabilities
The core capabilities are required for all positions at the college.

Focus on Students and Their Success (Core)

• We all have a role to play in promoting and supporting students – directly or indirectly – contributing to their success, education and transition as they build their path to the future.

Cultural Alignment (Core)

• Inclusion and respect align with Camosun’s traditions of lifelong learning and positive, supportive experiences for all. We examine our individual and institutional cultures and, through indigenization, consider other ways of knowing (thinking), being (approaches), doing (acting), and relating.

Fostering and Nurturing Relationships (Core)

• Fostering and nurturing relationships is at the core of everything we do. Successful workplace relationships take time to develop and include building trust, engagement and collaboration.

Job Type: Part-time