Cal-Am Properties Inc Hiring for Regional Administrative Assistant – # at Newberg, OR Full Time

Formed in 1988, Cal-Am Properties, Inc. is one of the largest privately held operators of RV resorts, manufactured home communities and apartment communities in the United States. Through teamwork and dedication, our staff are valued as an important component to our total success. Everyone at Cal-Am is continually working today for tomorrow’s lifestyle ensuring those we serve have an unparalleled experience of the highest quality.

Property Management Regional Assistant – Pacific Northwest

The Regional Administrative Assistant will thrive in a fast paced environment, excellent ability to multi-task, detail oriented, high levels of customer service, and the ability to support multiple Regional or District Managers. Reliability is a must as this position will be a key foundation to the success of our largest division. The qualified individual is committed to the good of the business and has a great attitude. Ideally, we are seeking someone who is proactive, eager to learn, and can adapt quickly to new processes while developing new skillsets.

Compensation: $25-$27 Hourly- Depending on experience

• Position can be remote/hybrid after first two months of training in the office.

Responsibilities:

• Composes and produces business correspondence, s, and related materials or guides the work of other staff who produce these materials.
• Reviews and signs materials, as authorized.
• Edits documents produced by others.
• Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
• Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
• Serves as an internal resource to administrators or staff on departmental and company procedures.
• Researches information, as requested, and relays official interpretations.
• Performs administrative duties associated with scheduling and coordinating meetings.
• Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
• Records and summarizes minutes for typing and distribution.
• Researches and gathers data for departmental s.
• Conducts preliminary analysis of data.
• Recommends content and format to display findings most effectively.
• Assists in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries.
• Tracks and monitors assigned budget expenditures and s on variances.
• Coordinates preparation, development, and production of major documents, such as proposals and manuscripts.
• Implements changes or enhancements to procedures to improve productivity, efficiency and service.
• Schedules, assigns and prioritizes workloads by setting appropriate deadlines.
• Monitors employee performance on a regular basis.
• Ensures timely completion of unit’s work.

Job Qualifications

• Minimum Education: High School
• Minimum Experience: 1-2 Years
• Minimum Field of Expertise: Administrative or specialized clerical, including cost accounting experience
• Preferred Education: Bachelor’s Degree
• Preferred Experience: 3 Years
• Preferred Field of Expertise: Combined secretarial and administrative experience in a sales/business environment, basic construction knowledge/terminology helpful
• Working knowledge of Asana, CRM, DocuSign and Yardi helpful, but not required
• MS Office including Outlook Calendar Management

#CAHP