C-Suite Assistants Hiring for Administrative Assistant/Office Assistant at Tampa, FL, US Full Time

Office Assistant, Investment Firm, Tampa, Florida

A successful boutique investment firm based in Tampa, Florida is looking for an Office Assistant to handle all things administrative in the office as well as help when needed some of the key executives.

This is an in-person position with the ideal candidate having at least 3 years of office management experience.

About the Job :

Be the go to / point of contact in the office for all logistics / needs for an office of approximately 20 employees

Be the liaison for all external vendors / services including technology

Support office visitors, answer phones as needed

Coordinate office meetings, set up conference rooms

Coordinate and schedule internal team meetings / team building meetings including catering and any set-up

Update and maintain CRM system

Assist with creating / editing PowerPoint presentations

Order supplies; handle mail and Fedex,

Spearhead annual gifts for clients

Assist executives in the office on an ad hoc as needed

Expense ing

Coordinate deliveries, service maintenance needs

Ad hoc projects

In person / 5 days / week

Base Salary plus discretionary bonus; 100% medical paid by employer

About You :

3-7 years of experience as an Office Manager / Office Assistant / Executive Administrative Assistant in the financial services space

Bachelors’ Degree required

Proficient in Microsoft Office Suite applications;

Strong organizational skills and superior attention to detail; strong project management skills

Exceptional interpersonal skills and a team player mentality

Strong written and verbal communication skills

Demonstrated proactive approaches to problem-solving

A positive, can do attitude