Bullhead City, AZ Hiring for OFFICE ASSISTANT at Bullhead City, AZ, United States Full Time

Salary : $17.65 – $26.21 Hourly

Location : Bullhead City, AZ

Job Type : Full-time

Job Number : 2023-00189

Department : Human Services

Division : Administration

Opening Date : 01 / 05 / 2024

Closing Date : 1 / 18 / 2024 5 : 00 PM Arizona

STATEMENT OF THE JOB

Provides clerical support. Performs general office duties including, but not limited to : customer service, data entry, typing, preparing documents and spreadsheets, compiling s and other clerical functions as assigned.

New employees are typically hired at the first step in the pay range.

NOTE : This position will be assigned to the Human Services Department.

EDUCATION & EXPERIENCE / LICENSING & TRAINING

EDUCATION & EXPERIENCE : ClassificationMinimum EducationMinimum ExperienceOffice AssistantHigh School Diploma or GEDOne (1) year working in an office environment performing clerical duties.

Or any combination of education, training and experience which demonstrates the ability to perform the essential functions of the position.

LICENSING & TRAINING :

• Valid State Driver’s License
• National Incident Management Systems (NIMS) training based on assignment.

ESSENTIAL FUNCTIONS / KNOWLEDGE / SKILLS / ABILITIES

ESSENTIAL FUNCTIONS :

Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics.

This list of tasks is ILLUSTRATIVE ONLY, and not a comprehensive listing of all functions and tasks performed by positions in this class.

• Type and enter data into information systems with reasonable proficiency for business efficiency and responsive customer service.
• May serve as receptionist answering telephones, greeting visitors and providing information.
• May receive, prepare, sort and distribute mail and faxes.
• Assists with clerical needs; does not supervise or direct other staff.
• Answers and responds to routine questions by telephone and in person to employees and the public.
• Keeps records of Statistical Data and s.
• Responsible for weekly and monthly s.
• Maintains office supplies and inventory.
• Responsible for budget tracking.
• Responsible for PO’s, invoices and bids / quotes
• Responsible for supply ordering.
• Responsible for budgeting travel and paying associated invoices.
• Schedules, attends meetings and maintains calendar.
• Creates and maintains files assuring all required paperwork is completed in an accurate and timely manner.
• Drafts and prepares correspondence as requested.
• Compiles packets for meeting sessions.
• Takes minutes various meetings.
• Operates a variety of office equipment such as typewriter, calculator, personal computer (PC), printer, copier and fax machine.
• Provides exceptional customer service to internal and external customers.
• Performs related work as required.

KNOWLEDGE OF :

• Modern office practices and procedures.
• Working knowledge of computer word processing (WordPerfect / Microsoft Word), spreadsheet (Excel), and database software programs.
• Business English, spelling, and grammar.
• Record keeping and filing procedures.

SKILL IN :

• Operating personal computer and computer software, along with office equipment : calculator, telephone, fax machine, and copy machine.
• Correct business grammar.
• Strong organizational skills.

ABILITY TO :

• Organize and plan the work of an office.
• Communicate effectively verbally and in writing.
• Establish and maintain effective working relationships with applicants, employees, City officials, and the general public.
• Maintain confidential and sensitive information.
• Carry out assigned projects to their completion.
• Produce written documents with clearly organized thoughts using proper sentence structure, punctuation and grammar.
• Ability to enter data or information into a computer terminal, PC or other keyboard device.

PHYSICAL DEMANDS / WORK ENVIRONMENT

PHYSICAL DEMANDS :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear.

The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.

The employee must occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus, and read printed materials and / or computer screens.

WORK ENVIRONMENT :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is usually moderately quiet.

• Medical / Rx (EPO or HDHP)
• Dental / Vision
• Wellness Program
• Flexible Spending / Health Savings Account
• Group Life Insurance
• Optional Additional Life Insurance
• Optional Additional Accidental Death & Dismemberment Insurance
• 12 Paid Holidays Annually
• Paid Vacation (Accrual rate is dependent upon full time years of service)
• Paid Personal Leave (96 Hours / Year)
• Short Term Disability
• Long Term Disability
• Retirement Plan – 401A Defined Contribution Plan
• Sworn Police Officers participate in the Public Safety Personnel Retirement System (PSPRS). Contribution rates are determined by State Legislature
• Optional Deferred Compensation
• Tuition Reimbursement
• Service Awards

The following supplemental questions will be used as part of the application screening and selection process and will determine your eligibility for further consideration.

Incomplete responses, false statements, omissions, partial information, or answering a question with “See resume / application” will result in disqualification from the selection process.

Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?

A High School Diploma or GED is required for this position. Do you have a High School Diploma or GED?

• Yes, I have a High School Diploma or GED.
• No, I do not possess a High School Diploma or GED.

Please select the license you currently possess.

• Valid State Driver’s License
• Valid State Commercial Driver’s License
• I do not currently possess a valid Driver’s License.

Which best describes your full-time paid experience performing duties listed on the bulletin?

• No experience
• Less than one year
• One year to less than two years
• Two years to less than three years
• Three years to less than four years
• Four years to less than five years
• Five years to less than six years
• Six years to less than seven years
• Seven years to less than eight years
• Eight years to less than nine years
• Nine years to less than ten years
• Ten or more years

Please describe your customer service experience with internal and external customers.

I understand that all communication regarding this position will be sent via email and that it is my responsibility to monitor my email.

Human Resources will not be responsible for unread emails.

I have read and acknowledge that all communication regarding this position will be sent to me via email.

Required Question