Bucknell University Hiring for Events Management and Information Services Coordinator at Pennsylvania, United States Full Time

Events Management and Information Services Coordinator

Job No: 497196
Position Type: full-time
Location: Lewisburg, PA
Categories: Other, Clerical / Support

The Events Management and Information Services Coordinator will
support the operational tasks related events, transportation
services, and the University Switchboard.

This is a full-time position, thirty-five hours a week, with full
benefits, reports to both the Information Services and
Transportation Services Manager and the Director of Non-University
Events & Support Services.

The shift includes days, nights, and weekends. There are also times
when required to be on campus for large university hosted events.
This person must have flexible availability as the work schedule
for this position includes all shifts (days, evenings, and
weekends)

Job Duties:

• Working with Starrez Housing program: creating inquiries,
  registration sites, reporting; extracting existing building rooming
  lists and create rooming list templates for reunion and summer
  camps and conferences.
• Be responsible for all aspects of Guest Housing: reservations,
  key inventory, disbursement, collection; room/building inspections;
  supply orders; process linen invoices
• Support the Director of Non-University Events with scheduling
  non-university athletic events and occasionally being on site for
  those scheduled events. The events are, but not limited to, local
  school district athletic events, LLC sport camps/clinics,
  district/regional swim meets, etc. held on campus.
• Responsible for inventorying and accounting for all staff and
  building keys owned by the Events Management Office as well as all
  lock changes given by locksmith
• Supports the day-to-day operations of the University
  Switchboard:
  o Perform University receptionist duties, such as answering
  incoming and outgoing calls at the Switchboard, questions,
  directions, handing out maps and information pamphlets and
  accepting student flower/gift deliveries
  o Provide a positive first impression to callers and/or visitors to
  the University
  o Responsible for being in the constant state of readiness to
  facilitate an emergency procedure
  o Monitor and respond to the Elaine Langone Center’s fire and
  intrusion alarm system
  o Communicate with Elaine Langone Center custodians or radio other
  Facility employees when appropriate, including call outs
  o Provide evening and weekend support for the University for
  drop-off and/or pick-up of packages, mail, special deliveries,
  guest suite keys, vehicle keys, event materials, luggage, Admission
  packets, etc.
  o Back-up for Public Safety’s communications
  o Responsible for restricted access/special use sign-out keys and
  equipment for the Elaine Langone Center and other campus facilities
  when appropriate
  o Access EMS scheduling system for an accurate and complete
  calendar of events, and to confirm service department
  needs
• Maintain working knowledge to support other aspects of the
  Events Management office including, but not limited to Key
  Management, Lost & Found, Reunion Housing and Summer Camps and
  Conferences.
• Support the mission of the University and maintain high
  standards by providing quality service and working
  collaboratively.
• Serves as one of 2 University Notaries.
• Other duties as assigned.

  Diversity & Inclusion Expectation:
  Has significant prior experience working with and serving a diverse
  workforce and students
  
  Minimum Qualifications:
  

• Within the first 6 months of employment, this member will
  become a Notary Public
• High School diploma or equivalent
• Exceptional communication skills
• Minimum of 2 years of experience in providing outstanding
  customer service in an office setting.
• This position requires excellent organizational and
  communication skills, orderly and methodical working style,
  proficient follow through and follow up skills, and a positive
  personality who is proactive.
• Ability to respond quickly and efficiently to emergency
  situations.
• This position requires the ability to manage multiple
  responsibilities, to adjust priorities in a very busy environment,
  and work independently. Proficiency with computers systems, and the
  internet and standard office equipment is essential.
• Valid US driver’s license

  
  Preferred Qualifications:
  

• Previous receptionist experience is helpful.
  
  Physical Demands:
  Office environment, ability to make
  quick, thoughtful decisions in stressful or emergency
  situations.
  
  Work Type:
  This is a full-time, year round, benefits eligible position,
  scheduled thirty-five hours a week.

  This role is not budgeted for visa sponsorship at this time, all
  candidates must be authorized to work in the US at the time of
  submission of the application.

  Salary Range:
  This is a non-exempt position with a hiring range of $15.09-18.86.
  The offer rate will be based on a review of the candidate’s
  credentials compared to the qualifications of the position,
  internal equity, and our overall compensation philosophy.

  Benefits:
  To learn more about Bucknell’s benefits, click
  here!

  To apply, visit https://careers.bucknell.edu/en-us/job/497196/events-management-and-information-services-coordinator

  jeid-0a7a3bb41586f84387e9a9ea4e39f739