Brien Center for Mental Health Hiring for Medical Services Program Coordinator Full Time

Position is weekdays, 1st Shift! No nights, weekends or holidays!

General Description

Primary responsibilities involve the coordination of administrative/clerical responsibilities for the Medical Director and psychiatric providers

Essential Job Functions

• Provide administrative support for the Medical Director
• Help manage and maintain prescriber schedules
• Provide administrative support for the following areas: prescriber schedules, contact with HEAL grant contacts, contact with Berkshire Health Systems (BHS) administration and psychiatry department, contact with BSAS OBOT program and other community agencies
• Maintain confidentiality regarding meetings, files and documents.
• Receive and direct phone calls, providing general information about psychiatric services including medication assisted treatment
• Open, sort and distribute incoming correspondence including mail and faxes.
• Prepare s, memos, letters and other documents using word processing, spreadsheet, database or presentation software.
• Manage Medical Staff meeting and local HEAL meeting schedule, as well as any associated tasks, and prescriber on-call schedule.
• Solicit input and prepare draft agendas for upcoming Medical Staff meetings and other meetings
• Record, prepare and distribute minutes from medical staff meetings
• Communicate with Executive Assistant for CEO as well as senior leadership as needed to coordinate meeting schedules
• Develop and maintain good working relationships with all relevant local governmental bureaus, agencies and authorities.
• Maintain records of time off for prescribers
• Maintain office efficiency, plan and implement office systems.

Qualifications

• HS/GED required. College degree preferred.
• A minimum of 3 to 5 years of experience in administrative and executive support.

Skills

• Strong computer skills – Microsoft Office software which includes Word, Excel, Outlook, Access, PowerPoint & Publisher.
• Excellent customer service skills.
• Excellent oral and written communication skills required.
• Strong attention to detail.
• Ability to organize, prioritize workload.
• Ability to multi-task ing to a number of supervisors.

Other Requirments

• Ability to work under pressure and interact with the public.
• Support and maintain the principles and policies of the agency.
• Flexibly respond to the needs of the Executive staff.
• Represent the agency in a professional manner in all community contacts.
• Criminal Offender Record Information check (CORI).
• Driver’s License (RMV) check.

Working Conditions

• Works in office; temperature regulated.

Physical Conditions

• Most functions are computerized.
• Reasonable accommodations may be made to enable individuals with disabilities to perform their essential job functions.

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