Brandt Hiring for Receptionist at Calgary, AB Full Time

This position is responsible for general office duties and departmental assistance.

Duties & Responsibilities

Respond to telephone, e-mail, and in-person inquiries from clients, candidates, and other parties

Refer all inquiries to the appropriate individuals, divisions, or departments across the organization

Type forms, letters, reports, and memos as necessary

Receive and distribute all forms of paper correspondence

Where necessary, assist in the compilation of data for various reports

Coordinate the logistical aspects of departmental programs, such as meetings, seminars, workshops, special projects, and events

Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensure the appropriate presentation equipment is there

As a front-line worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions

Provide information to staff and/or clients about special activities

Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence

Maintain the reception in a tidy and presentable manner

Ensure the necessary office supplies are stocked and obtained at the best possible price

Coordinate employee coveralls with the vendor of choice

Other duties as assigned

Required Skills

Must have working knowledge of Microsoft Office

Strong organizational skills are required

Strong knowledge of general office procedures involving procurement, travel arrangements, budget management, etc.

Able to write simple correspondence, including memos, letters, etc

General mathematical skills

Ability to apply understanding to carry out instructions in written, verbal, or diagram form

Able to maintain filing systems and basic databases

Excellent analytical and problem solving skills

Meticulous records maintenance skills

Superior telephone manners and strong interpersonal skills

Strong written and verbal skills to communicate with all levels of the organization and its executive team

Required Experience

Experience working on a multi-line switchboard is considered an asset

High school diploma or GED, or an acceptable combination of education and experience

2-4 years of direct work experience in a receptionist capacity preferred