Bouygues Energies & Services is Looking For Parking Coordinator/ Administrator at Surrey, BC Full Time

At Bouygues Energies and Services we aim to foster work environments that are client focused, results-orientated and collaborative. Bouygues Energies & Services is a leading provider of Facility Management services to a range of clients across Canada and, through our parent company, globally. Our Canadian projects include the government, aviation industry, and healthcare and entertainment sectors with contract duration ranging from short term to 28 years. With our sister company, Plan Group, we have significant reach into all asset classes. Our offices include Vancouver, Winnipeg, Montreal, Ottawa and Toronto.

We take pride in providing partnerships with our clients, providing facility management and energy solutions. Whether creating modern and imaginative work spaces, enhancing carbon and green performance, or delivering high quality facility services, we will bring our imagination, energy and technologies to deliver a unique client experience that creates tangible value and benefit to our clients and partners.

Our core values of safety, integrity, commitment, helpfulness, results, team work, empowerment, innovation and honesty contribute to our family-orientated Bouygues culture and we are committed to hiring people who are leadership focused, team-centered and pride themselves to take ownership and are accountable.

Parking Coordinator/ Administrator

ing To : Administration Support Manager

Core Purpose of the Job :
Providing coordination of the Parking department including data analysis, ing, financial transactions, accounting, permit distribution, communicating parking policies, and providing general information regarding parking at the Facility.Provide administrative support to facility management functions as per operational requirements of the Project Agreement at the facility and Bouygues Energies & Services Canada.

Scope of Duties and Responsibilites :
Provide management oversight for the Parking department through independent decision making, consistent judgement and maintaining policy enforcement consistency, appropriate application of confidential information, and displaying exceptional customer service.

Assist in the regulation of the parking service at the facility using available parking spaces and adhering to the policies and procedures as per the Parking Guide and Parking contract.

Maintain and update the department records and generate s as required. Conduct periodic record audits to ensure parking information is up-to-date. Maintain, monitor and compile statistical information as directed promptly.

Utilize strong technical skills with the ability to adapt to technological changes in record management systems and software upgrades. Remaining at the forefront of innovation relative to the department and implementing as needed.

Respond to telephone, email and in person communications, apply parking policies based on each situations, and address and resolve conflicts resulting from parking requests and parking enforcement.

Update permit holder details, license plate etc, placing accounts on hold, reactivating accounts and cancelling parking accounts. Manage and issue permits using appropriate software.

Manage the waitlist and associated inquiries, advising when parking becomes available and providing appropriate guidance on the registration process to new parkers. Confirm parking eligibility through the Business Centre or other appropriate employer.

Coordinate the towing of vehicles in violation of the parking rules. parking meter failures and violations in the visitor lot.

Maintain and foster good relations with tenants/parkers and ensure they are aware of the Parking department’s objectives and operations.

Provide full administrative support to FM management by drafting correspondence and s as necessary and ensuring that all paper and computer filing is effectively managed and maintained for ease of access to data.

Develop and maintain various manuals, operational plans, policies, and procedures.

Assist the facility management team in the effective management of the relevant sub- contractors, administering all paperwork, and ensuring Records are accurate and auditable.

Assist the facility management team in the effective management of the relevant sub- contractors, administering all paperwork, and ensuring records are accurate and auditable.

Coordinate and organize meetings in an effective and timely manner.

General office administration duties such as refilling printing station supplies, office stationery supplies, supplies inventory, and placing supplies orders, organizing of Administration Department, checking and distributing mail and parcels, ad hoc administrative tasks to keep office workflows operating effectively.

KEY REQUIREMENTS

To be a successful candidate, you must meet the following:
Experience in coordinating parking/enforcement activities preferred.

Knowledge, awareness and understanding of parking principles, strategies, and equipment.

Statistical gathering skills, with the ability to analyze, compile and prepare best practices/operating procedures, compose data s, memos, letter charts and brochures.

Ability to communicate both written and verbally, firmly, and diplomatically with customers and respond courteously to complaints and difficult customers with the ability to deal with matters of confidential nature.

Ability to follow up with subcontractor and coordinate parking department’s activities and requirements.

Proficient with the use of Microsoft programs – Word, Excel, PowerPoint, Visio, Outlook.

Ability to work as a team player as well as independently.

Ability to complete the RCMP Reliability Status security clearance.

Please note that individuals working at this location must obtain a high-level government Security Clearance that may take several months to process. For this, you must have resided in Canada for at least five years and have no criminal record.

If you think you are the right candidate for this job at Bouygues Energies and Services Canada, apply today!

At Bouygues, our employees contribute by fully expressing their attributes, skills and personalities, and grasping the opportunity to grow as individuals and to help the company grow. That is why we work hard to identify and uncover our talented employees, developing their potential by empowering them and putting their talents to use.

You will be joining a great family orientated culture, combined with a competitive compensation package. We offer an excellent benefit program, a matching RRSP program, and many other employee perks.

If we have just described your ideal employer, we would love to meet you.

Come join one of the largest Facility Management companies, and apply today!

Other details: Job Family New

Pay Type Hourly