Boudoir Bar Café Hiring for Bookkeeper/Office Administrator Full Time

BOOKKEEPER/OFFICE ADMINISTRATOR, Boudoir Bar Café – Whitefish, MT

Boudoir Bar Café is a European-inspired café offering quality coffee, delicious treats and savory eats in downtown Whitefish, Montana.

We are seeking a Bookkeeper with 3+ years experience who will confidently perform various day-to-day tasks including but not limited to accounts payable/receivable, bank reconciliation, review credit card statements, create department budgets, support team with yearly financial planning and analysis as well as well as prepare yearly taxes and payroll. Extremely organized in a manner that is easily read by others. Extremely organized in a manner that is easily read by others.

As Office Administrative responsibilities will will but not limited to supporting management with onboarding new vendors and employees, returning vendor/business emails and calls within a timely and professional manner, maintaining strong business relationships with local and domestic vendors as well as making sure business licenses and permits are up-to-date. In this role, you are supporting the management team and taking direction accurately.

To excel in this role, you should have strong organizational and time management skills, as well as excellent communication, problem solving and multitasking skills. Candidate must have experience and professionalism to handle a high level of confidential information.

Bookkeeper Duties and Responsibilities, including but not limited to:

• Assist and reconcile accounts payables, accounts receivables
• Oversee ongoing maintenance of bank account(s)
• Ensure payroll is accurate and detailed records are kept
• Answer all billing and vendor relation emails and phone calls in a timely manner
• Negotiate terms with outside vendors as needed
• Fully comprehend POS system and effectively pull custom s related to sales, labor, payroll, tips, etc.
• Access back end of POS system to cross-check payments received; credit card/cash and address any inaccuracies with Manager
• Use professional communication to discuss any inaccuracies related to vendors charges/scheduling
• Keep track of monthly spending of each vendor and present to management team for any financial savings, inaccuracies, or pertinent information
• Support management with creating monthly and yearly budgets within assigned departments, and maintain accurate production of budgets
• Attend bi-weekly manager meetings to present spending s related to overspending or cost savings
• Maintain files of all vendor invoices, s, employee documents in an organized manner for management team to access easily. Must keep both hardcopy and digital copy files organized
• Review and collect supporting receipts for all company credit card statements
• Ensure cashflow and registers are utilized properly and protect reserves
• Audit financial information for inconsistencies
• Create financial forecasts and analyze any risks
• Work on special projects related to the financial needs of the business
• Prepare financial statements and year-end audits with the outside CPA firm
• Workers Compensation audits

Office Administrator Duties and Responsibilities, including but not limited to:

• Onboard new employees including but not limited to preparing employee paperwork, reviewing employee handbook and policies, employee benefits package, health insurance qualifications, etc.
• Schedule employee 90 day/yearly reviews
• Assist Manager with scheduling quarterly vendor appointments, .i.e. window cleaning, espresso machine cleaning and training, deep cleaning, etc.

Additional Qualifications and Requirements:

• Must be trainable and adapt to company programs and software such as Agilink.com and Toast (POS)
• Bachelor’s degree in Bookkeeping/Accounting preferred
• 3+ years proven excellent Bookkeeping experience
• Advanced proficiency in Excel

Compensation based on experience and education. This role requires a commitment of 30+ hours a work. Thank you for your interest. We look forward to receiving your resume.

Job Type: Full-time

Pay: $21.00 – $23.00 per hour

Benefits:

• Health insurance

Physical setting:

• Office

Ability to commute/relocate:

• Whitefish, MT 59937: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Bookkeeping: 3 years (Preferred)

Work Location: One location