Bluetownonline Ltd Hiring for Human Resources & Training Administrator at Loughton Full Time

Job Title: Human Resources & Training
Location: Loughton, Essex
Salary: Competitive
Job type: Full time
Higgins Group PLC is one of the largest family-owned construction companies in South East England. It was formed as the parent company of the Higgins Group of Companies in 1989.
Key Requirements:

• Experience working in a highly confidential environment
• Trained in Human Resources administration
• Intermediate to Advanced level of Excel & Word
• Database skills
• Clear, concise communication (verbal/written)
• High level of organisational skills
• Ability to prioritise workload
• Good interpersonal skills
• Ability to prioritise workload in a fast-paced environment
• Team Player

Main Duties & Responsibilities:
Human Resources
Recruitment

• Administer and manage all aspects of recruitment life cycle, working closely with relevant Heads of Department/Directors.
• Produce job adverts and upload to relevant online job board / HR noticeboard / Higgins Hub
• Liaise with Agencies and process invoices
• On-boarding/new employee induction
• Organise and manage DBS checks

Change of Circumstances/Leaver Documents /Healthcare / Pension

• Write to employees to confirm changes to terms and conditions and update database
• Input changes to Healthcare/Pension Scheme on database

Sickness

• Maintain sickness records of employees, ensuring relevant documentation is received
• Liaise with Occupational Health Nurse as and when required by booking appointments for employees and completing referral forms

Maternity/Paternity

• Issue relevant letters to employees at trigger points

Temporary Staff

• Arrange booking of temporary staff and process invoices from agencies

Reports

• Produce Management Reports as and when required
• Assist Payroll with Gender Pay Gap Reporting
• Issue monthly change of address and Pensionable Age Reports to Payroll

Letters/Meetings:

• Construct and type letters as required
• Attend meetings and take notes as and when required (Grievance/Disciplinary/Appeal Meetings, monthly HR Review meetings etc.)

HR database

• Input of days/hours worked for employees
• Keep database up to date with any changes to employees terms and conditions
• Administer any configuration and security needs (ie add new working patterns, locations, etc.)
• Maintain and build new requirements in the system e.g. workflows etc.

Appraisals – Probationary

• Monitor probation periods and produce letters for employees’ upon receipt of their completed review forms.

General HR

• Listen to staff issues and, where appropriate, give advice
• When necessary, discuss appropriate response/advice to be given, with Director or HR
• Monitor/manage incentive payments
• Regularly review and update policies and procedures
• Work closely with payroll to ensure all relevant documentation is processed on time.
• Undertake any other general HR duty as and when requested to do so

Training & Development
Courses & Qualifications

• Book courses and arrange catering where necessary
• Maintain all training matrices and schedules, ensuring expiry dates are monitored
• Update training and qualification records on iTrent
• Ensure all eligible employees have a CSCS Card, arrange where necessary
• Complete payment authorisations

Budgets & Grants

• Prior to budget meetings in April, circulate ‘Budget pack’ to each HoD
• Attend Budget meetings and input requirements for each department onto the T&D Budget Plan
• Submit claims through the CITB portal for any eligible courses.
• Maintain a monthly record of Grants received against the annual grant budget
• Complete all Construction Skills Grant Application forms with supporting documents and submit

Appraisals – Annual

• Send Appraisal email to Construction Directors/Head of Departments
• Collate and maintain record of completed appraisals
• Input the employee’s training needs onto HR database

Management Trainees

• Maintain and update Management Trainees listing.
• Liaise with new/current trainees and relevant universities/colleges to ensure they are put on correct qualification.
• Issue sponsorship letters as and when required
• Inform CITB of any new trainees to ensure grant payments are received

Please click on the APPLY button to send your CV and Cover Letter for this role.
Candidates with the relevant experience or job titles of; admin, administrator, hr training,HR Business Partner, Human Resources Business Partner, HR Manager, HR Officer, Human Resources, CPID, Human Resources Generalist, HR Generalist, HR Department, HR Executive, HR Advisor, Employee Relation Advisor, Employee Relations Executive, HR Consultant will also be considered for this role.

Job Type: Permanent

Schedule: