Blue Island Inc Hiring for Front Office Assistant at Houston, TX, us Full Time

Job Description

This is a remote position.

Blue Island Inc looking for a capable and friendly front office assistant to work at our reception area. In this role, your duties will include answering incoming calls, scheduling appointments, and welcoming visitors.

You may also be required to order office supplies.

To ensure success, front office assistants should possess experience in office administration and the ability to communicate with members of the public.

Top-class candidates are capable administrators who make visitors arriving at the reception area feel welcome.

Front Office Assistant Responsibilities :

• ing to management and performing administrative duties.
• Answering telephone calls, as well as screening and forwarding calls.
• Scheduling and confirming appointments, meetings, and events.
• Welcoming and assisting visitors in a friendly and professional manner.
• Handling basic inquiries and sorting mail.
• Copying, scanning, and filing documents.
• Monitoring office supplies and ordering replacements.
• Keeping the reception area tidy and observing professional etiquette.
• Performing other administrative tasks, if required.

Front Office Assistant Requirements :

• High school diploma or GED.
• Formal qualification in office administration, secretarial work, or related training.
• 2-3 years of experience in a similar role.
• Exceptional ability to create a welcoming environment.
• Experience in answering and screening calls, as well as scheduling appointments.
• Ability to observe business etiquette and maintain a professional appearance.
• Proficiency in appointments scheduling and call forwarding systems, such as Resource Guru and AVOXI.
• Experience working with word processing, spreadsheets, and emails, including Microsoft Word, Excel, and Outlook Express.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Excellent interpersonal and communication skills.

Requirements

• Knowledge of back-office computer systems (ERP software)
• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in MS Office

Benefits

• 401(k) 6% employer match
• 10 days paid leave
• Flexible work schedule
• Dependent Care Account
• Health Club Membership (up to $120 per month)
• Accident and Critical Illness Insurance
• College tuition for children of employees

Requirements

Working knowledge of office equipment Thorough understanding of office management procedures Excellent organizational and time management skills Analytical abilities and aptitude in problem-solving Excellent written and verbal communication skills Proficiency in MS Office