Berkshire Associates Inc Hiring for Office Coordinator at Columbia, MD Full Time

Description/Job Summary

For almost 40 years, Berkshire has been one of the leading providers of compliance consulting services to Federal contractors. With over 1,500 active customers and a retention and satisfaction rate above 96%, what began as a small dream in the mid-1980’s has grown to an organization with 5 major divisions (Sales/Marketing, AA/EEO Compliance, Diversity, and Inclusion, Product Development, and Compensation Services.

We built Berkshire on service. Service to our employees, service to our community, and service to our customers. As a division of Resolution Economics we have the opportunity to offer our clients more services and increase the opportunity for our employees.. Our employees, management, and ownership are in this business to make a difference not only in the lives of our employees and their families but to help our customers ensure that they are instituting sound practices in fairness and equality. Berkshire makes a difference!

Responsibilities/Duties

A quick snapshot about the position:

This fully in office role serves as the company’s first point of contact, fulfilling the duties of an Administrative Assistant, which includes handling front office administrative tasks, managing phone calls, mail/deliveries, etc. and providing support to accounting and managers of all departments. The position also responsible for coordinating building maintenance and operations in collaboration with the Director of Finance and Administration.

WHAT YOU’LL DO

• Answering and Directing Calls: handle phone inquiries, transfer calls to the appropriate departments or individuals, take messages, and provide general information as required.
• Greeting and Welcoming Visitors: Maintain visitor log and issue visitor badges or access cards to enforce security protocols, notifying appropriate personnel and authorities when needed.
• Managing Mail and Packages: Receives and distributes incoming mail, packages, and deliveries. Also responsible for coordinating outgoing mail or packages, ensuring accurate documentation and tracking.
• Assisting with Administrative Tasks: Assist with ad hoc administrative duties such as data entry, filing, photocopying, travel arrangements, input of expense s, order lunches, and assisting other departments with basic administrative tasks.
• Maintaining Office Supplies and Kitchen Areas: Orders and stocks all office supplies. Orders and stocks all kitchen and cleaning supplies for client kitchen and employee kitchen. Addresses facility concerns including, but not limited to documenting building requests, notifying property manager, and coordinating various maintenance and repair activities.
• Serves as the primary contact to personnel and authorities in case of emergency, as described in the Emergency Action Plan.
• Assist with recruiting and onboarding new employees.
• Collaborating with Internal Teams: Coordinate closely with the Employee Engagement Committee to coordinate employee events throughout the year.
• Perform other duties as assigned.

Required Skills

• Experienced in a multi-line phone system.
• Strong organizational skills and attention to detail.
• Strong interpersonal and written communication skills required.
• Proven ability to maintain multiple tasks and projects in a timely manner.
• Extremely reliable and consistent..

Preferred Skills

• Experienced in light accounting or bookkeeping preferred.
• Working knowledge of Intacct and SalesForce software preferred.
• Familiarity with commercial building regulations preferred.

Required Experience

2 to 4 years of administrative assistant, receptionist, office assistant or facilities experience required.

Required Education

High school diploma or GED equivalent required.

Required Qualifications

Proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook).

Details

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.