Batory Foods Hiring for Procurement Coordinator Full Time

At Batory Foods, we encourage our team to Bring YOU, Every Day because true success starts with the ability to be yourself and letting your unique talents shine. Since 1979, the heart of our success has been our people. The Friedman family established a legacy of generosity, warmth, and respect. And with core values like Invest in Relationships and Be Relentless About Improvement, each member of our team consistently strives for excellence to uphold that legacy—whether it’s related to the employee experience, our processes, or the customer journey. Join our team today and help us build a better tomorrow, together.

Procurement Coordinator

Job Description:

The Procurement Coordinator (PC) facilitates the ordering and movement of products per Batory Foods guidelines for delivery performance. The PC works closely and collaboratively with both internal customers (including but not limited to Customer Service, Product Management, Supply Chain Planning, Logistics, Inventory Control, Operations and Accounts Payable) and external customers (including but not limited to Vendors and 3PL warehouses) as a facilitator of order movement for their assigned categories. Position requires PC to invest in strong relationships with a diverse group of vendors and plays a key role in the day-to-day progression of meeting customer fulfillment. This position is based in the Rosemont, IL for the Sweetener Group

Key Responsibilities:

• Accurately inputs vendor orders, manages purchase confirmations, shipment documentation and delivery tracking on a timely basis. Including but not limited to confirming ordered Item(s), Ordered quantity, Shipping origin, delivery destination, expected dates and expected price Batory will be invoiced for item(s). Addressing discrepancies pro-actively (prior to inbound arrival and receipt) and enlisting support of Product Manager and/or Product Specialist, as necessary.
• Proactively monitors the status of inbound shipments and initiates or escalates resolution to solve for product availability gaps and communicates issues/changes/delays with the proper parties promptly.
• Responsible for updating purchase order pickup and delivery dates in the ERP system daily to ensure the dates are reflected accurately.
• Responsible for weekly direct billing for non-warehouse orders to ensure vendors are paid and customers are billed in a timely manner.
• Responsible for processing product returns with vendors, external and internal credits, and resolve discrepancies with appropriate cross functional teams and Accounts payable.
• Responsible for e-filing and maintaining accurate, complete, and organized electronic transaction records associated with all transactions and purchase order requests and electronically attaches files in a shared data environment to be used by other stakeholders.
• Review bi-weekly s to identify purchase orders that have not been released into the Transportation Management System (TMS) and to ensure confirmed vendor orders are released into the TMS.

• Review bi-weekly s to identify unconfirmed purchase orders to ensure order confirmations are received from
• Serve as back-up in the event of absence for PC team as required.
• Actively develops and cultivates supplier relationships to support optimum service for our customer

Personal Qualifications:

• Strong knowledge and understanding of purchasing procedures.
• Proficient in MS Office (Excel, Word, Outlook, and Teams).
• Must demonstrate ability to work collaboratively across the organization to accomplish strategic objectives.
• Must demonstrate a sense of urgency, ownership, commitment and focus to meeting deadlines.
• Must be a team player with well-developed interpersonal skills with a willingness to learn.
• Must have previous experience with ERP software including Microsoft Dynamics 365.
• Excellent project and time management skills with the ability to prioritize and operate in a constantly changing environment in order to deliver amazing response time.
• Strong verbal and written communication skills with a customer service mindset and strong team orientation.
• Excellent analytical, organizational, and problem-solving skills.
• Ability to read, understand and follow oral and written instructions.
• Excellent listener with empathy to individuals concerns and aptitude for necessary follow-up actions.
• Self-directed and able to operate independently.
• Promotes trust in all actions with high integrity and honesty.
• Ability to model the Company’s values of respect for people, teamwork, and continuous improvement utilizing the Batory Basics.

Education and Formal Training:

• Associate or bachelor’s degree in Business Administration, Supply Chain Management, Accounting, Logistics or related field.
• 3-5 years’ experience in supply chain management within a food ingredient or food manufacturing business with demonstrated food supplier knowledge with exposure to commodities and/ or ingredient sourcing.

Batory Foods in an equal opportunity employer which considers all applicants for employment without regard to race, color, religion, sex, national origin, age, disability, marital status or any other characteristic protected by law. In addition, Batory Foods also provides “reasonable accommodations” to qualified individuals with disabilities, in accordance with the Americans with Disabilities Act and applicable state and local laws. If you need a reasonable accommodation for any part of the application or hiring process, please notify us immediately.

You must be fully vaccinated against COVID-19 by your hire date to be eligible to start the role. Proof of vaccination will be required prior to your start date. Batory Foods will consider and review accommodation requests based on medical, religious, or other grounds as required by applicable law for qualified candidates.