Bastion Hiring for People & Culture Coordinator at Melbourne, Victoria, Australia Full Time

As People & Culture Coordinator you will be a key part of our P&C Team working closely with the GM, Head of Talent and P&C Manager. This is a generalist role, responsible for administering and coordinating a range of P&C & HR functions, providing a broad range of support across the employee life cycle.

This role is instrumental in supporting across a range of strategic and operational P&C functions to help deliver our vision of driving high staff engagement, high performance & great culture. In this role, you will have the opportunity to work with a wide range of stakeholders, both within Australia and globally.

A typical day might consist of onboarding new starters, helping with the creation of job descriptions, having initial screening calls with job applicants, and scheduling interviews. You may also find yourself coordinating our Growth & Development program, managing our Intern program and Mentor pairings as well as helping coordinate staff social events.

To be successful in this role, you will need to demonstrate the ability to work collaboratively with the team to assist and take responsibility for multiple talent and culture related functions. Fundamental to success in this role would be outstanding organisational and communication skills, as well as a positive outlook, great energy and the ability to build strong relationships.

We have built Bastion over more than a decade by bringing together world-class independent agencies and experts, with complimentary skillsets, to deliver a truly integrated communications service offering to our clients.

We offer a wide breadth of specialist capabilities across the communications spectrum including market research, brand and creative, advertising, corporate and change communications, PR and social media, digital and customer experience (CX), sponsorship and experiential, film and content production, merchandise, Asia marketing and communications, data analytics and panel management.

Key Responsibilities

People and Culture & HR Admin

• Assist with all aspects of the onboarding & offboarding process
• Work with the wider P&C team to support the development and implementation of P&C / HR initiatives, policies and procedures
• Maintain our HRIS (Employment Hero) by ensuring employee records and organisational data are accurate, ensuring HRIS processes are aligned with company policy and legislation
• Provide relevant staff ing as required
• Provide HRIS training and updates to new starters
• Support the coordination and delivery of our G&D program
• Monitor training attendance records (and other audit requirements)
• Assist with venue logistics and management for training events
• Provide Admin support for Professional Development / Career Development Plans
• Assist with Payroll Administration, including administration relating to bonus / increases / promotions / exits
• Coordinate and facilitate Company engagement surveys and ad hoc surveys, including collecting data for review.
• Provide support and guidance for office-related queries including new starter office tours, and general employee queries
• Support in the creation of internal and external P&C communications and presentations
• Schedule meetings, coordinate P&C Functions and Events
• Work with the P&C team to develop and communicate employee benefits program

Talent Acquisition Process

• Assist and support the end-to-end candidate journey to ensure it is first class and inclusive acting as a point of contact for all candidates throughout the recruitment process
• Support the Head of Talent and hiring managers with all aspects of recruitment administration including:
• The development of job descriptions and online job adverts
• Post all job ads to various job boards and monitor responses
• Craft and send recruiting emails, giving feedback of successful or unsuccessful outcomes or new job opportunities
• Coordinate and schedule candidate interviews with Key Stakeholders
• Conduct initial applicant screening interviews and reference checks and make recommendations to hiring managers on the suitability of the candidates
• Assist with pre-employment check compliance process including references, background checks and work eligibility
• Maintain candidate databases and websites
• Support with the management of the Bastion Bridge intern program
• Assist with end of month ing on new starters, leavers and open roles.

You demonstrate:

• A passion for creating an exceptional employee experience
• Excellent communication, both verbal and written with strong interpersonal skills
• Proficient in Microsoft 365, particularly PowerPoint
• Excellent organisation, time and project management skills
• An ability to handle sensitive and confidential information with professionalism and discretion
• The ability to work both independently and as part of a team
• A strong work ethic and able to manage multiple projects at any one time
• We are looking for someone who is professional, positive, upbeat, warm, welcoming and fun
• Multi-tasking is essential, managing the everyday tasks with more urgent and immediate tasks
• The ability to juggle and prioritize even when under time pressure
• Attention to detail; taking responsibility for some of our key processes around administration
• A desire to work in a dynamic fast-paced environment
• A people first attitude – you have an incredibly strong desire to make an impact in a business that cares for its people
• A proactive approach to talent acquisition and recruiting marketing initiatives, and is always looking for new ways to communicate to candidates
• Curiosity, you love to ask questions and you love people

Requirements

• Bachelor’s degree or equivalent experience
• Human Resources / Recruitment experience preferred but not essential
• Excellent presentation and communication skills
• You are familiar with HRIS (Employment Hero) and ATS systems, including LinkedIn Recruiter

What we offer

• Flexible work environment with wellbeing initiatives
• A supportive culture focused on collaboration and personal growth
• A truly integrated agency network that includes research, data, insights, creative, digital, experiential, reputation management, content production, performance, earned media, etc
• Happy Days: a free day off each month where there is no public holiday
• Access to Bastion’s Parental Leave program
• Culture Club: a calendar of events that connects our team in creative and fun ways
• Unlimited leave after three years
• The Bastion Bridge mentoring program
• International exchange program.