BARNETT WADDINGHAM LLP Hiring for Reward Assistant – Bristol or Cheltenham at Bristol Full Time

With over 1600 people across 9 UK offices, we are proud to be a leading independent UK consultancy at the forefront of risk, pensions, investment and insurance. Each individual delivers on our shared values and our commitment to ensuring the highest levels of trust, integrity and quality.  

We are seeking a Reward Assistant for our HR team within our Reward Team, to be based at our Bristol or Cheltenham office (hybrid working between home and office).

The HR team are based across our office but the main presence in Cheltenham and Bristol.  It provides a full HR service to the Firm encompassing HR Operations, Reward, Talent Acquisition, People Development, Talent Development and Employee Relations. The Reward team covers all aspects of remuneration and benefits for our employees – from company-wide processes such as the annual salary review, bonus and flexible benefits through to managing the payroll and general day-to-day employee pay and benefit queries.

The Reward and Benefits Advisor s to the Senior Rewards Advisor (Benefits) and works closely with the Reward Manager, alongside other Reward and HR colleagues. 

Responsibilities

The main role of the RBA will be to support the Reward and Benefits programme.   There are two R&BA roles which will focus on different aspects – one on Benefits and Pensions; the other on Compensation. 

Benefits 

• Support the company’s flexible benefit programme, Me2 Choices, and be a first point of contact for employee queries
• Run and check s from HR system to flex benefits system on a monthly basis and ensure selection windows are operated correctly each month
• Manage process for monthly benefit data for payroll. Check payroll data to ensure correctly processed 
• Member of the annual benefits renewal project team
• Be the first point of contact for data queries from our flexible benefits platform team and providers
• Process benefit invoices and track spend centrally
• Liaise with the RBM and SR&BA on the delivery of policy updates relating to benefit changes
• Oversee Partner promotions in respect of benefit changes and holiday impact
• Process other benefits outside of flexible benefits and update employee records and HR database appropriately
• Support the yearly ing (e.g. P11D, P60s) process
• Monitor the Employee benefits Yammer page ensuring that the content remains fresh and responding to any employee queries.

Payroll support

• Work closely with both the Payroll function and the Operations team to ensure data for any payroll affecting transactions (e.g. starters, leavers, maternity, changes to pay, unpaid leave, salary review, bonus etc.) is ready for submission to the outsourced Payroll provider by the Payroll function, by cut off dates

HR Help

• Regularly monitor employee questions raised through the HR helpdesk system (Tick-IT). Respond as appropriate within the timescales outlined in the SLAs

Project Work

Where possible, there will an opportunity to get involved with projects, which may include:

• Work with in-house software developers to continuously improve database ing capabilities and streamline reward processes
• Pension changes 
• Any other reasonable task as advised from time-to-time
• Support, Implement and Maintain Information Security procedures and activities in accordance to Barnett Waddingham’s Information Security Policy

The above is intended to describe the general nature and responsibilities of the role and is not intended to be an exhaustive list of all duties or responsibilities of employees in this role

Experience/Qualifications

• Proven numerical experience and delivery is essential 
• Advanced Excel skills 
• Ability to interpret, analyse and check numerical information
• Can demonstrate a high level of proficiency and accuracy in both numerical and analytical skills and is able to deal with complex queries relating to pay and benefits
• High level of IT literacy is necessary for the role, particularly advanced Excel
• Ideally have previous experience of HR, Payroll and benefit systems 
• Previous exposure to working within a professional services organisation is an advantage
• Experience of working with employees and internal customers
• Given the nature of the role, strong attention to detail is essential along with good communication skills; both verbal and written

Key Deliverables (Objectives)

• Accurately run and process monthly s for flexible benefits platform and payroll
• Process pensions payment for employees and partners
• Check, reconcile and process invoices
• Respond to employee, manager and colleague queries in a timely manner providing correct and complete information
• Ensure HR database is updated accurately

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Here is a summary of our benefits: