Bangor University Hiring for Clerical Officers (full-time or part-time) Job at Bangor, Gwynedd, Wales Full Time

Bangor University is located in an area of outstanding natural beauty, between the mountains of Snowdonia and the shores of the Menai Strait – and road and rail links to Liverpool, Manchester, London and elsewhere are excellent. Nestled between the mountains and the sea, Bangor is more than just beautiful: it’s a playground for nature lovers. Hike, climb, kayak or canoe in nearby Snowdonia National Park, head to the beaches on Anglesey or take the plunge on Europe’s fastest zip wire.

Bangor University offers a stimulating and rewarding environment in which to live and work, aswell as excellent benefits and rewards such as:

42 days leave (consisting of 27 annual leave, 8 bank holidays, 7 University closure days and the option to buy additional annual leave)
Excellent pension schemes
Salary sacrifice schemes including the ‘Cycle to work scheme’ and ‘Childcare voucher scheme’
Dynamic working

The University is ranked in the top 40 in the UK for research according to the Research Excellence Framework (REF) 2014 (excluding specialist institutions and single-submission universities)

The University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment.

We are a member of Advance HE’s Athena SWAN Gender Equality charter and hold a Bronze award in recognition of our commitment to and progress towards gender equality within the University’s policies, practices, and culture. We are proud to be a Disability Confident employer.

Bangor University is among the top universities in the UK for environmental and ethical performance, as judged by the People & Planet University League.

We are looking for suitably experienced and competent clerical officers to join our Research Accounting team to help administer a multi-million pound portfolio of research grants and contracts and to administer the electronic project timesheet system. Prior experience of working with grant funding and electronic timesheet systems would be particularly valued but experience of working within a finance related function is essential, together with proficiency in the use of Microsoft Office applications and financial ledger systems. Work will involve providing day to day administrative support to the Research Accounting team, including: administrative support in the preparation and audit of grant claims and in the financial reporting of projects; entering financial information into the financial ledger system; maintaining systems to manage the financial records; and, taking a lead on the administration of the project timesheet system.

The ability to communicate effectively in Welsh is a desirable requirement of this role.

The person appointed will possess a minimum of 5 GCSEs, NVQ level II (or equivalent) in an appropriate subject or possess equivalent experience.

The successful candidates will be expected to commence as soon as possible and the posts are available until December 2023 (part-time) and March 2024 (full-time). We have openings for one full time and one part time (21.75 hours per week) officer or two part time officers (29 hours per week), this is open to consideration (please indicate when applying if you’d like to be considered for a full-time or part-time post).

Committed To Equal Opportunities

Purpose of the Job

To work as a member of the Research Accounting team with shared responsibility for providing a flexible and responsive service. To provide financial administration support within the Research Accounting team, completing a range of routine tasks to meet operational and customer service requirements.

Main Duties and Responsibilities

Generic Duties (appropriate to Grade)

Work closely with other team members to undertake a variety of financial administration tasks as directed, sharing responsibility for providing a flexible and responsive service.
To be an active member of the wider Finance Services team, building & maintaining good working relationships with other members of the team in to ensure an understanding of priorities and deadlines.
Contribute to the development of, and work to, agreed service standards for the team.

Specific Functional duties

Provide day to day administrative support to the Research Accounting finance team
Provide administrative support in the preparation of claims including compiling, copying and filing paperwork for claims
Take a lead role in the administration of the University’s project timesheet system
Enter financial information into the finance ledger system on an accurate and timely manner
Maintain systems to manage the records required for delivery of programme
Assist in gathering information required for external audits

Other Duties and Responsibilities

• Welsh language requirement for the post is desirable.

• The post holder will be expected to participate in performance review and developmental activities.

• The post holder will be expected to comply with the University equal opportunities policies, Dignity at Work and Study Policy and the University’s Welsh Language Scheme.

• The post holder has a general and legal duty of care in relation to health, safety and wellbeing and must take all reasonable steps to ensure a safe and healthy working environment for him/her self and for other members of staff, students and visitors affected by his/her actions or inactions. The post holder is also required to comply with all applicable health and safety policies, procedures and risk assessments.

• The post holder must comply with relevant legal and financial policies and procedures and be aware of their responsibilities in terms of the legal requirements of their posts.

Person Specification

Qualifications/Training

Essential

Minimum of 5 GCSEs, NVQ level II (or equivalent) in an appropriate subject or possess equivalent experience.

Desirable

ECDL (or equivalent) qualification.

Knowledge/Experience

Essential

Demonstrable knowledge of financial administration.
Knowledge or experience of working with financial management systems.

Desirable

Experience of working within a finance related function.
Experience in the financial administration of grant funded projects.
Experience of working in a Higher Education environment.

Skills/Abilities

Essential

Effective and professional communication and inter-personal skills, with ability to communicate with a wide range of people.
Able to understand who the customers are and what their requirements are, and able to respond appropriately to those requirements.
Able to understand, use and explain technical terms and concepts commonly used in own area of work.
Able to manage workload, prioritise tasks and meet deadlines whilst ensuring work is completed to the expected standards.
Able to be proactive and identify and recommend improvements to processes and procedures.
Able to work individually and as part of a team.
Proficient in the use of Microsoft Office applications (Word, Excel etc.) and financial management systems.

Desirable

Proficient in the use of the Unit4 Agresso financial management system.
Able to communicate effectively in Welsh.

Personal Values

Essential

Committed to self-development.
Committed to the aims, objectives and values of the Office and the University.
Committed to representing one’s self, the Office and the University in a professional and approachable manner.
Committed to team working.
Committed to flexible working.

General

The University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds. We strive to develop a workforce from all sections of the community regardless of sex, gender identity, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age. We promote and facilitate the use of the Welsh language through our progressive Welsh Language Policy. We comply with the Welsh Language Standards and are committed to equality of opportunity. You are welcome to apply for any job in English or Welsh and all applications submitted will be treated equally.

We are a member of Advance HE’s Athena SWAN Gender Equality charter and hold a Bronze award in recognition of our commitment to and progress towards gender equality within the University’s policies, practices, and culture. We are proud to be a Disability Confident employer.

All members of staff have a duty to ensure their actions are in line with the overall environmental aims of the University and minimise their environmental impact.

All offers are made subject to proof of eligibility to work in the UK and receipt of satisfactory references.

All candidates must meet the requirements of UK ‘right to work’ requirements *** If you require Home Office permission to work in the UK, or need to switch your visa status in order to take this job we recommend you use the following link to information about the routes into employment and to check eligibility requirements: https://www.gov.uk/browse/visas-immigration/work-visas

Please note that we are unable to employ anyone who does not have the right to live and work in the UK legally. When applying for this post you will be required to explain the basis upon which you believe you will be able to live and work in the UK legally on the commencement date of the role should your application be successful.

Please note that, in the event of applications being received from candidates on the University’s Redeployment Register with a reasonable skills match to the post specification, these applicants will be given prior consideration.