Balfour Beatty Hiring for Talent & Development Coordinator Job at Newcastle upon Tyne, England Full Time

Balfour Beatty has an exciting opportunity for a Talent & Development Coordinator to join our Talent & OD Team within HR Operations.

HR Operations is made up of the HR and Payroll shared services section of the HR Enabling Function providing critical, continual administrative support to employees throughout their entire life-cycle; from posting job adverts like this one to attract potential candidates through to the day they leave the company and every aspect in between. HR Operations is made up of core administration teams and specialist teams who look after our 16,000 UK based employees across a range of roles in construction, utilities and Rail.

Talent & Development is one of the specialist teams and has a significant scope of service; from coordinating Commercial and Leadership courses for Senior Leaders within our business to booking Brathay Challenge and Duke of Edinburgh activities for our Emerging Talent population. The team have responsibility for showing the business how to maximise the use of the Apprenticeship Levy; getting the best return on investment from CITB Grant Claim; applying for Share Awards for Chartered members of institutes to better promote and encourage personal development amongst our employees.

What you’ll be doing

As a Talent & Development Coordinator you will:

• Manage high volume of professional development requests and associated queries within service level agreements;
• Support the relevant processes with regards to professional qualifications e.g. enrolling and registering delegates onto University courses or Apprenticeships; dealing with the University fee invoicing, Professional Body invoicing;
• Take a proactive approach to training administration; use the Training Needs Analysis plan to understand what is required and book courses in advance;
• Understand CITB claim process and be responsible for submitting claims as per pre-determined dates;
• Send out required documentation to both Balfour Beatty employees (such as joining instructions, pre and post course work) and external 3rd party providers (PO numbers to Universities/Professional Bodies; manual claim and evidence to CITB);
• Build appropriate professional working relationships with Balfour Beatty employees and external training providers;
• Enter and maintain training and employee data into Oracle R12;
• Support the process for procurement, including raising purchase orders, paying on corporate credit cards, reconciling payments and helping to resolve invoice queries;
• Contribute to continuous improvement initiatives and engage with wider ES initiatives.

Who we’re looking for

Our successful candidate will be self-motivated; proactive and able to use their initiative but, at the same time, be responsive to changing needs of our customers and adapt very quickly. They should have experience of working within training administration.

The new team member who joins us will be used to high volume workloads and will be able to prioritise work requests; assess and manage resource capacity in order to meet our KPIs of timeliness and quality.

A good attention to detail is absolutely critical in this role and our successful candidate will take full responsibility for the quality of their own work as well as supporting colleagues in maintaining our high standards. Strong stakeholder engagement is critical in this role and confidence to liaise with – and, on occasion, challenge – Senior Leaders, HRBPs and internal delegates is a must.

About us

At Balfour Beatty we are committed to creating a diverse workforce and an inclusive culture where everyone can be themselves and reach their full potential, not only because this is the right thing to do, but because it makes us a better business. To ensure we deliver on this commitment, we have a UK Diversity and Inclusion Action Plan which sets out the wide range of targeted, proactive, measurable steps we are taking to make this a reality. You can read our UK Diversity and Inclusion Action Plan in full at www.balfourbeatty.com/value_everyone

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and Women into Construction. In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence ‘Employer Recognition Scheme’ and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.

Further information on Disability Confident can be found at: https://disabilityconfident.campaign.gov.uk/

Job Reference: UK19453