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Admin & Office Assistant
Baker Tilly US, LLP Hiring for Assistant, Office Services at Irvine, CA Full Time
Full Job Description
Overview:
Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law.
Baker Tilly US, LLP (Baker Tilly) is a leading advisory CPA firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world’s leading financial centers – New York, London, San Francisco, Los Angeles and Chicago. Baker Tilly is an independent member of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 148 territories, with 38,000 professionals and a combined worldwide revenue of $4.3 billion.
Many of Baker Tilly’s roles have the opportunity to work remotely. Please discuss with your talent acquisition professional to understand the requirements for an opportunity you are exploring.
Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law.
Responsibilities:
The Office Services Assistant is responsible for providing administrative operation support to meet the daily needs of the office location. Works closely with the Senior Assistant, Office Services, Supervisor, Office Services, Manager, Office Services to identify, respond to, and anticipate administrative operation needs and process optimization opportunities. The Assistant, Office Services is an individual contributor role primarily responsible for executing tasks and processes related to the administrative operations of the office location.
- Sort and deliver incoming and outgoing mail including accounts receivable bank drops.
- File, fax, scan, print, and assemble documents.
- Execute conference and meeting room management activities (scheduling, set up, breakdown, organization, etc.). Responsible point of contact for incoming calls, greeting visitors and providing appropriate assistance.
- Execute new hire set up tasks.
- Complete office supply ordering, stocking, and expense entry.
Qualifications:
- Minimum of 1+ year(s) experience required / 3+ year(s) preferred in related field
- Certificates (List) Highschool Diploma required or equivalent experience.
- Ability to utilize basic features of Microsoft Office Suite applications with moderate guidance and support
- Experience operating administrative office equipment (e.g., high-speed copier, scanner, fax machine)
- Ability to execute tasks in a client-centric manner
- Ability to work effectively and efficiently in a team setting and independently
- Ability to take direction, receive and apply feedback, and communicate support needs
- Ability to effectively follow procedures and manage competing priorities
- Ability to demonstrate attention to detail, accuracy and excellent organizational skills
- Ability to work overtime and weekend hours as needed