Azad Engineering PC Hiring for Office Administrative Assistant Full Time

AZAD is currently in a search for a full time Office Administrator for our San Francisco office. An Office Administrator is responsible for providing day to day administrative support and project assistance to ensure efficient operation of the office.

Summary of duties:

Assist marketing leads with tracking of RFPs and proposal timelines, and provide proposal delivery assistance including form completions, resume requests, etc.

Monitor new Construction Management and Poject Management oppurtunities on IMS software and keep project log updated in Excel spreadsheet.

Attend pre-proposal meetings when needed to meet the cleints and pursue proejcts.

May assist with processing Accounts Payable and Sub queue invoices for the office.

Serves as receptionist, answers incoming calls, maintains phone list.

Processes incoming and outgoing mail.

Assists with ordering computers, accessories, and supplies and business cards for office employees.

Provides assistance for new hire onboarding, completion of I-9’s, etc.

May serve as timecard administrator to ensure timecards are completed and submitted on a weekly basis.

Maintains inventory of IT and PPE equipment (laptops, projector, camera) and checks out/replenishes supplies as needed.

Required Qualifications:

Highschool Diploma

Minimum 5 years of administartive experience.

Demonstrated competence using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting.

Word documents and developing PowerPoint presentations.

Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks.

Excellent verbal and written communication skills

Strong organizational and coordination skills,

Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through.

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• San Francisco, CA 94105: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 2 years (Required)
• office admin: 3 years (Required)

Work Location: Hybrid remote in San Francisco, CA 94105