AZ Accounting Firm Hiring for Administrative Assistant – work from home at Toronto, ON Full Time

AZ Accounting Firm is a solutions-based professional services firm that takes old fashioned values into the realm of today’s business philosophies. Due to expansion, we require an independent virtual administrative assistant to support our bookkeeping and management team.

You will have the flexibility of working from a home office ensuring our client’s needs are met in a timely manner. Your ability to respond to our head office requires 2 hours turnaround during the business day.

This is not a full-time opportunity. It is a part-time contract position which offers a portfolio of clients and responsibilities for which you will be responsible on a monthly basis. Currently, we are able to offer approximately 40 hours per month – please only apply if this meets the needs of your present situation.

Experience in a public accounting firm or accounting environment a strong asset

Duties

• As part of a complete client service package, the successful candidate will oversee an email inbox relating to our clients’ accounting issues. Each inbox is unique to every client and as such the frequency of monitoring will vary depending on the client and/or any circumstance that might arise. It is expected that the virtual assistant be available for a period during both morning and afternoon business hours to ensure client needs are met.
• You will respond by email in a timely manner to inquiries that are received to this inbox concerning issues such as supplier invoices, customer payments, bank deposits, vendor queries, payroll questions.
• Report urgent issues to the internal client account manager
• Maintain subject logs and time logs of each inbox activities
• Support the operations manager in setting up new client files on workflow management and client portal software, revise data files and support functions relating to business process improvements

Qualifications

• Experience with MS Office; especially Word, Excel, and Outlook
• Comfortable using technology-based database management software such as CRM and/or workflow management systems, online communication, and partner-sharing software
• Strong math aptitude and an ability to spot numeric irregularities
• Detail oriented and take pride in your ability to produce accurate work output
• An ability to work autonomously while being part of our team
• Problem solver and understand the goals you undertake to perform
• Strong English spoken and written communication skills
• A success-oriented mindset and want to grow with an expanding firm
• An ability to set priorities and organize your time to meet criteria
• Strong sense of urgency and can meet deadlines
• Respect for other people’s accomplishments and feel pride in your own

Part-time hours: 10 per week

Job Types: Part-time, Contract

Salary: $22.00-$25.00 per hour

Benefits:

• Work from home

Experience:

• administrative support: 3 years (preferred)
• accounting firm/department: 1 year (preferred)
• email inbox monitoring: 2 years (preferred)
• virtual / remote / work at home: 1 year (preferred)
• Professional Client Services: 2 years (preferred)

Work remotely:

• Yes