Axiom Group Inc Hiring for Administrative Assistant at Aurora, ON Full Time

Where does the Administrative Assistant fit in?

As our next Administrative Assistant, you will be responsible for maintaining office services by organizing office operations and procedures; design filing systems; review and approve supply requisitions; assign and monitor clerical functions as well as support the HR & Accounting department as needed. They will be the central hub of information for both internal and external stakeholders, relaying timely communication as directed.

What can you expect as our next Administrative Assistant?

Act as the key point of contact for timely communication at Axiom, managing both internal and external information (Internal Announcements, Answering Employee Inquiries, Communication to Suppliers, Etc.)

Answer all incoming calls to the front desk

Greet all incoming visitors and assist with their sign-in

Ensure that corporate branding is consistent in all areas and adheres to approved policies

Organize customer visits and tours as required

Schedule out meeting rooms and ensure it is equipped and presentable for meetings as required i.e., organize with IT department and custodian

Distribute all incoming mail, assist with preparation of outgoing mail when needed

Type, compose and edit letters, memos, forms, reports, record meeting minutes, e-mails and special projects,

Schedule reservations, airline/hotel/vehicle for personnel according to their preference

Maintain records and costs of all travel

Manage business relationship with vendors

Maintain inventory of all office supplies, ordering supplies when low

Supply petty cash to employees and provide receipts to Accounting department

Co-ordinate purchase of office furniture as required

Assist with maintaining alarm system and respond & rectify any alarm situations

Ensure any office maintenance/cleaning requirements are handled efficiently i.e. rug cleaning, pest control, etc. for smooth office operation

Monitor/Arrange landscape and snow removal activities

Ensure outside flags are maintained in good condition and proper protocol is followed for national events

Monitor, clean and maintain front office coffee system

Ensure compliance to IATF systems and procedures

Support in HR duties as requested, such as:
Assist with the co-ordination of corporate events/HR Programs

Assist in the preparation of the bi-weekly payroll and other payroll related activities:

Assist in the recruitment process

Scan and file employee documents (training, etc.)

Adding new hires onto HR systems and updating profiles as required

Assist with performance appraisals

Ensuring H&S training is completed by all new hires

Ensure timely replenishment of H&S supplies & liaising with vendor for replenishment

Assisting & organizing fire drills

Be a member of the JHSC managing meetings and recording minutes

HR Projects as assigned

Other duties as assigned

Are you our next Administrative Assistant?

3+ years of experience working as a Receptionist/Admin Assistant or related field

Working knowledge of basic accounting functions and tasks is a requirement

Exceptional Interpersonal skills- oral and written communication skills

Excellent command of the English Language

Excellent telephone communication skills

Ability to communicate effectively with all staff levels from Executive team to Employee level

Self-starter with a positive attitude

Able to manage multiple priorities efficiently

Excellent at problem solving and highly organized in a busy environment

Have the ability to exercise tact and discretion in dealing with sensitive and confidential information

Tech-savvy – Proficient with Microsoft Office,

Strong team player with a strong attention to detail

Passionate desire to learn new things and adapt when needed

Have a strong sense of responsibility and able to handle sensitive matters

Experience in a manufacturing environment is an asset!

Perks?!

To name a few, we offer an amazing work environment/culture, ability to participate in multiple fun-filled company events and so much more! Don’t forget to ask us about our competitive total compensation package!

We, at Axiom are an equal opportunity employer. We are always looking for talented individuals who are motivated to meet and exceed their goals. We are proud of what we’ve been able to accomplish, and searching for new and talented additions to our team has always remained a priority.

Axiom is committed to providing reasonable accommodation for people with disabilities. If you require an accommodation, we will work with you to meet your needs in all stages of the hiring process.