Job Summary

Under moderate supervision, obtain revenue by verifying transaction information; compute charges and refunds; prepare and mail invoices; identify delinquent accounts and insufficient payments. Collect revenue by reminding delinquent accounts; notify customers of insufficient payments. Pay invoices by verifying transaction information; schedule and prepare disbursements; obtain authorization of payment. Resolves account discrepancies by investigating documentation; issuing stop payments, payments, or adjustments.

MAJOR JOB DUTIES AND RESPONSIBILITIES (List in order of importance)

Receiving of all vendor invoices, matching of Invoice data to purchase order and packing slip information and posting into the Peachtree system.

Troubleshooting of discrepancies resulting from analysis of purchase order and vendor invoice / packing slip.

Issuing checks to vendors upon approval. All check stubs to be filed with purchase order, packing slip and invoice copy in company files.

Review of vendor invoices requiring non-standard payment terms so they are paid promptly and services are not disrupted.

Process credit card orders on merchant services systems.

Perform sensitive document shredding duties on a daily basis.

Prepare monthly activity reports for select vendors as requested.

Prepare A/P Aging report package on weekly basis for review to assign payables for the following week.

Supply management with all vendor price increases.

Monitor all vendors have their W-9 on file.

Set up recurring payments in accounting system.

Analyze vendor’s statement to avoid duplicate payments.

To assist in identifying the most efficient methods for all accounting data entry procedures.

To assess vendor performance upon request from standpoint of payables cooperation.

Provides guidance for account payable associates as assigned.

Performs other duties as assigned.

QUALIFICATIONS (Education/Training, Experience and Certifications)

Bachelor’s degree in Accounting or Finance, or an equivalent combination of education and experience

3-5 years working in an accounting capacity preferably with leading accounts payable; leadership experience preferred

CPA certification preferred

KNOWLEDGE SKILLS AND ABILITIES (Those necessary to perform the job competently)

Proficient in MS office suite (Excel, Access, Word), Demonstrated ability to analyze large data sets

Good communication skills, both oral and written

Strong attention to detail

Strong mathematical skills and organizational skills are required

Ability to multi-task, prioritize, manage time, problem solve, and work as part of a team are crucial

Strong interpersonal and critical thinking skills

High energy and eagerness to demonstrate personal initiative

Strong organizational skills

ENVIRONMENTAL WORKING CONDITIONS & PHYSICAL EFFORT (Under Typical Positions)

Typically works in an office environment with adequate lighting and ventilation and a normal range of temperature and noise level.

Work assignments are diversified. Examples of past precedent are used to resolve work problems. New alternatives may be developed to resolve problems.

A frequent volume of work and deadlines impose strain on routine basis.

Minimal physical effort is required. Work is mostly sedentary but does require walking, standing, bending, reaching, lifting or carrying objects that typically weigh less than 10 lbs.

DISCLAIMER:

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.

Avantor is proud to be an equal opportunity employer.

EEO Statement:

We recognize the value of diverse workforce and aim to create employment opportunities such that all employees achieve their full potential and work in an environment free of discrimination and harassment. We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, caste, color, religious creed, ethnicity, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by central, national, provincial or local laws.

3rd party non-solicitation policy

By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation