Australian Institute of Family Studies Hiring for Finance Officer, Finance Job at Melbourne Full Time

Getting to know AIFS

We are the Australian Institute of Family Studies (AIFS), the Australian Government’s key independent research body and advisor in the area of family wellbeing, based in the Melbourne CBD. We produce research about ‘what works for families’ and make it accessible to decision makers, practitioners and the general public.

Position description

The Finance Team is responsible for managing all strategic and operational financial activities and functions for AIFS. The team supports the Institute’s leaders to develop budgets and forecasts, and to report against the strategic goals that determine the Institute’s future directions. As such, the Finance Team embodies our organisational values and behaviours.

The purpose of the Finance Officer role is to facilitate and provide support in activities pertaining to financial operations. Duties include accounts payable and receivable, production of a weekly payment run, reconciliations for bank accounts incorporating credit cards and cab-charge, requests that include contract variations, creating and maintaining contract records, month-end, and year-end activities, and supporting the CFO with ad-hoc requests.

Position duties

The duties of the Finance Officer include:

• Accurate and timely end-to-end accounts payable processing
• Completing supplier account applications and maintain accurate supplier details
• Daily bank reconciliations across all bank accounts including credit cards and cab-charge
• Accurate and timely end-to-end accounts receivable processing including but not limited to debtors’ control
• Assisting with the month-end process, associated AIFS’ transactions and reconciliations.
• Assisting with the preparation and posting of journals, depreciation, determination of accruals according to accounting standards
• Assisting and facilitating with the implementation of innovative initiatives and contributing to business improvement strategies and change in the workplace
• Assisting with the preparation of tax compliance reporting including, but not limited to, BAS, WHT and FBT.
• Maintenance and reconciliation of the fixed asset register
• Various administration tasks including responding to correspondence, filing and data management.

Terms

If applicable: Non-ongoing opportunities will be offered for a specified term of up to 18 months with the possibility of extension to a maximum term of three years.

Application information

To apply for this position, please download the Position description [PDF, 285 KB] and access the AIFS application form where you will also need to attach your resume and cover letter.

Applications for this position close at 8:30 am, Monday 13 September 2021.

Contact: Human Resources

Contact Phone: 03 9214 7888

Contact Email: [email protected]

Position eligibility requirements

To be eligible for engagement, applicants must be Australian citizens unless special approval is given. For example, applicants with permanent resident status who have applied or intend to apply for Australian citizenship may be considered for engagement.

Conditions of engagement including probation, health and character clearances (including police records check, Working with Children Check and security clearance) may apply to this position.

We provide a family-friendly and flexible workplace that supports the wellbeing and professional development of our diverse workforce. Benefits include workplace health and wellbeing activities, a healthy promotion allowance and Christmas closedown period with no deduction from leave credits. Our salaries and conditions of employment are set out in our Enterprise Agreement.

AIFS is committed to providing an inclusive and diverse workplace. We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, mature age people, those from culturally and linguistically diverse backgrounds, people who identify as LGBTI+, and people with parenting and/or caring responsibilities.