Austin Community College Hiring for Accounts Payable Manager Job at Austin, TX Full Time

The Accounts Payable (A/P) Manager ensures the College maintains accurate and complete records regarding payments to vendors, lenders, and employees, processes disbursements, and hires, trains, and supports A/P staff members. The position reports to the Director, Procure to Pay (P2P) and serves as a liaison between the A/P team and internal and external business partners.

Description of Duties and Tasks ​

• Hires, trains, coaches, supervises, motivates, leads, coordinates, and evaluates personnel while adhering to institutional human resource policies and procedures and related employment laws.
• Recommends progressive discipline and termination personnel actions for positions supervised to achieve excellent service delivery standards to meet the College’s needs.
• Schedules and prioritizes work assignments to ensure they are completed accurately and on time to maintain uninterrupted service throughout the year.
• Must understand the intricacies of accounts payable, procurement, receiving and the general ledger.
• Daily management of all aspects of accounts payable, including, but not limited to, managing invoice workflow processes for approvals, timeliness, and accuracy, supplier record maintenance, coding of invoices to the spend categories (G/L), expense report processing, generating settlement runs and ad hoc payments, monitoring of A/P aging to maximize discounts and avoid late charges, monthly and year-end close.
• Researches payment delays for business partners and provides a timely resolution.
• Possesses the aptitude and willingness to develop and enforce scalable accounts payable procedures.
• Proactively implements innovative process improvements that eliminate redundancy and optimize operational efficiencies.
• Assists the Director, Procure to Pay (P2P), with evaluating, recommending, and administering policies, procedures, programs and projects in the accounts payable area.
• Assists with the testing and implementing of new software systems or upgrades to existing software. Compiles, analyses, and reports financial data to management and government agencies.
• Establishes, facilitates, and monitors performance and reporting metrics for the accounts payable department to meet its objectives.
• Enforces the College’s policies and procedures with vendors, employees, students, and other business partners while adhering to internal controls.
• Manages month and year-end closing of accounts payable; provides support for the month and year-end accruals and related entries, completes account reconciliations ensuring accuracy and completeness.
• Responsible for the form(s) 1099 and 1042 maintenance and annual reporting processes. Participates in Procure to Pay (P2P) and Business Services special projects and meetings.
• Develops and conducts specific training on topics in need of review.
• Promotes interdepartmental relations by serving as a liaison for communications between the Business Services Office and business partners.
• Assists in coordinating and gathering documents to support internal and external auditors prepared by client (PBC) requests.

Knowledge

• Generally Accepted Accounting Principles (GAAP) and practices.
• Supervisory and management principles, practices and methods.
• Accounts payable, banking, and settlement processes and procedures.
• Automated financial systems.
• Financial reports and annual auditing processes.

Skills

• Maintains an established work schedule.
• Possesses outstanding customer service skills, with a proven ability to communicate effectively with tact and diplomacy.
• Must possesss a strong work ethic.
• Effectively uses organizational and planning skills with the ability to pay attention to detail and follow-through.
• Conducts accounting reviews and completes account reconciliations.
• Supervises and coordinates the activities of subordinate personnel.
• Maintains the confidentiality of work-related information and materials.
• Establishes and nurtures professional working relationships.
• Accepts, receives, and collects payments.
• Effectively handles stressful periods of peak activity.
• Possesses impeccable personal integrity and business ethics.
• Ability to identify, update, and implement any policies and processes that need improvement.
• Develops a rapport with business partners while simultaneously adhering to protocols and guidelines.
• Ability to work in a fast-paced environment.

Technology Skills

• Use a variety of spreadsheet, word processing, database, and presentation software.

Required Work Experience

• Three years of related work experience, including two years in a managerial or supervisory role.

Preferred Work Experience

• Four or more years of related work experience, including at least two years in a managerial or supervisory role.

Required Education ​

• Bachelor’s degree in business, accounting, finance, or related field.

Preferred Education

• Bachelor’s degree in business, accounting, finance, or related field.

Special Requirements ​

• Valid Texas Driver’s License and reliable transportation for local Austin area travel.

Physical Requirements

• Work is performed in a standard office or similar environment.
• Subject to standing, walking, sitting, bending, reaching, pushing, and pulling.
• Occasional lifting of objects up to 20 pounds.

Safety

• Supervise safe operation of unit. Facilitate safety inspections. Take reasonable and prudent actions to eliminate identified hazards. Ensure employees receive appropriate safety training and foster a workplace safety culture.

Job Type: Full-time

Pay: $55,353.00 – $79,075.00 per year

Benefits:

• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: One location