Aspen Art Museum Hiring for Curatorial Administrative Assistant at Aspen, CO Full Time

General Overview:
The Curatorial Assistant provides support for the Curatorial Department’s daily operations and will have major involvement in the implementation of the museum’s ambitious exhibition program. The position handles general correspondence, requests for information, database management, support for exhibition-related programs, and coordination of work on current and future exhibitions.

Duties and Responsibilities:
Uses Filemaker to maintain artwork database, including creating and generating checklists and loan forms

Organizes all exhibition documents on the server and Google drive, ensuring working and final drafts are saved

Coordinates artist and public program participants’ travel and schedules within the approved budget.

Assists with general curatorial inquiries

Supports the Assistant Curator in creating labels and gallery guide text, assists in catalog and program development

Schedules installation photography; works with artists, galleries, and internal museum staff to come up with installation photography shot lists

Supports with image requests for each exhibition, the AAM website, education materials, and press use

Manages publication mailings to donors and lenders

Handles general mailing

Helps facilitate artist projects and the commissioning and production of new works

Creates presentations for Board of Trustee’s Exhibition Committee and other meetings as needed

Attends and participates in exhibition-related programs.

Assists in all Art Week programming as needed

Prepares physical materials for Assistant Curator and Director of Exhibitions meetings with artists, curators, gallerists, or collectors as needed

Uses Asana, the project management software, to complete and organize tasks

Other duties as assigned

Knowledge, Skills, Abilities:
Excellent working knowledge of art history, especially contemporary art and the international contemporary art world.

1–2 years’ experience in a museum or contemporary art gallery.

Strong editing, and document-preparation skills; strong computer skills a must

Excellent organizational skills, attention to detail, and the ability to multitask under pressure in a fast-paced, team-oriented environment.

Ability to represent the museum with a high level of integrity and professionalism, adhere to museum policies, maintain confidentiality, and support management decisions in a positive, professional manner.

Demonstrated effective written and oral communication skills; ability to work effectively and diplomatically with staff, trustees, artists, arts professionals, press, and the public.

Computer skills to complete forms and paperwork and to use email.

Hours and Work Schedule:
This is a salaried position requiring availability from Monday through Friday, 9 a.m.–5 p.m. This position is exempt from the Fair Labor Standards Act and will not receive overtime pay for all hours worked in excess of forty in a seven-day workweek or over twelve hours in a day. Occasional night, weekend or holiday scheduled work is to be expected.