Ascend Pediatrics Hiring for Clinic Administrator at Cochrane, AB Full Time

Ascend Pediatrics is a multidisciplinary practice that works with families within Calgary and surrounding areas. We have a clinical space in Cochrane, AB and are flexible with working within the community and family homes within Calgary, Cochrane, Airdrie and Surrounding Areas. We provide home, community and clinic support for kids of all ages and abilities! Our team includes pediatric occupational therapists, psychologists, speech language pathologists, an aide manager and therapy aides. Our focus is play-based therapy and often the kids we work with forget that they are doing therapy and just enjoy all the games and adventures! Currently, we are looking for a passionate and dedicated Office Administrator to assist us with client services.

We are seeking a highly motivated, emotionally intelligent, and detail-oriented individual to join our team. This person is responsible for maintaining the day to day structural organization of the office to help manage the flow and communication between the Ascend Team. The successful candidate will be very well organized with 2+ years of office administration experience and provide high level, administrative support to the clinic.

The candidate must have excellent verbal and written communication skills, particularly through phone and email. Candidates must be able to quickly adapt to new tasks and must be willing to learn. It is important that the candidate can think on their feet and knows how to take initiative. The successful candidate should have excellent customer service skills and conflict resolution skills. The ability to think and work creatively will benefit you in this position.

The successful candidate will work well in a team setting and should have experience with project management. Handling several tasks in an organized manner at any given time is critical to this position. The role will require you to assist all staff on completing assigned projects in a timely manner.

Key Responsibilities

• Maintain excellent relationships with employees, clients, and external contacts
• Assist therapists with administrative tasks
• Edit documents for accuracy and formatting
• Maintain strict confidentiality with regard to business and client information
• Diarize deadlines and manage in-clinic calendars for staff
• Arrange meetings and maintain calendar for Clinical Director
• Ensure timely communication to therapists of matters of a pressing nature
• Render and adjust client invoices
• Maintain the organization of physical and electronic files
• Maintain the general organization of the office space and inventory of office supplies
• Other administrative duties as assigned
• Create and maintain Social Media Platforms

Skills:

• Strong communication skills
• Strong multi-tasker
• Organizational and administrative skills
• Strong document production skills
• Well organized and able to develop office organization practices
• High-level knowledge of systems management and best practices
• Ability to research high-level topics quickly and in detail
• Strong project management skills
• Proficient in Google Workspace
• Experience working with QuickBooks
• Knowledge of data and administrative procedures
• Attention to detail
• Ability to coordinate and manage projects among other team members
• Excellent time management skills
• Ability to adapt to new tasks quickly

Experience in the pediatric, mental health or health field is an asset. An Office Administration Diploma is considered an asset.

This will be a full-time position that consists of evening hours & casual weekend coverage. If you feel you are the best candidate for this position, please submit your cover letter and resume to tell us why you are the perfect fit for this career!

Job Type: Full-time

Salary: $23.00-$28.00 per hour

Schedule:

• Day shift
• Evenings
• Monday to Friday
• Weekend availability

Work Location: One location