Arup is Looking For Project Administration Intern (Available January – December ) at Toronto, ON Full Time

At Arup we’re dedicated to sustainable development and to do socially useful work that has meaning. Our purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

We solve the world’s most complex problems and deliver what seems impossible, with curiosity and creativity. We’re a thriving and growing organization which offers you many possibilities to shape a better world, and your future.

The Opportunity

Learning and complying with our defined document control systems and procedures

Processing project RFIs and Submittals

Assisting with the preparation and submission of s, specifications, correspondence, spreadsheets, and presentations to ensure that the highest quality editing and formatting are presented following branding guidelines

Assisting with bid support tasks

Client Relationship Manager (CRM) data entry

Attending project meetings and providing follow-up support, including preparing meeting notes, agendas, action lists, reminders, and actions items

Conducting research, collecting, and analyzing data to prepare s and documents

Performs other duties as required

Is this role right for you?

We’re looking for current students who are curious and ready to evolve how you think and work. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas. At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. If you can share your knowledge and ideas and encourage others to do the same; whilst having a desire to deliver excellent services for clients – we’d like to hear from you.

Qualifications

Required:
High school diploma or equivalent; must be enrolled in an accredited university or college program. Pursuing Business Administration, Project Management courses/degree or related field is preferred.

Knowledge of MS Office Suite applications and other standard applications/software programs and databases (candidates will be tested to determine skill level)

Excellent verbal and written communication skills

Ability to perform in a team-oriented environment

Energetic and eager to tackle new projects and ideas

Good attention to detail and organizational skills

The ability to handle confidential assignments with tact and diplomacy

The ability to work in a deadline-driven environment

Proactive, self-motivated with excellent interpersonal skills

Ability to work independently or as a team member while maintaining focus and productivity

Excellent time management skills and discipline to work remotely

Candidate must be eligible to work in Canada without the need for employer sponsored work authorization now or in the future to be considered for this role

Preferred

Minimum GPA of 3.0

Our team’s notable projects

Finch West LRT

Eglinton Crosstown West Extension

Calgary Cancer Center

University of British Colombia

National Music Centre of Canada

Tim Horton’s Field

New Champlain Bridge

Queen’s Way West Revitalization

Toronto Pearson International Airport

What we offer you

Each year, Arup seeks out students from around the world for our internship/ co-op programs. We look for diverse students with inquisitive minds and the desire to challenge themselves. Our interns learn quickly, are natural problem solvers and thrive on innovation. You will work alongside talented professionals and contribute to the success of real projects. In addition to on-the-job experience, we offer learning sessions with top leadership, site visits to local projects and social events.

Flexible Working – We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for remote work are available throughout the program.

Next Steps

We will be reviewing our candidates for this position on a rolling basis. Once you have applied you will be evaluated and potentially moved on to the next round, at which point a member of the talent resourcing team will reach out to you directly to begin the interview process. For any status updates regarding your candidacy please be sure to check your candidate portal.

Different people, shared values

Our internal employee networks support our inclusive culture – from race, ethnicity and cross-cultural working to gender, LGBTQ+ and disability – we aim to create a space for you to express yourself and make a positive difference – Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

Arup is an Equal Opportunity Employer. We consider all qualified candidates regardless of national origin, veteran, disability, sexual orientation, gender, gender identity or other status protected by law. If you need any assistance or accommodations due to a disability, please contact us at [email protected].

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