Aramark Glacier Bay Lodge Hiring for Administrative Assistant at Gustavus, Alaska Full Time

About Glacier Bay Lodge & Tours – Alaska

Magnificent glaciers, towering snow-capped mountains, abundant birds & wildlife, and mile after mile of pristine coastline. Glacier Bay Lodge, nestled under the spruce trees that line Bartlett Cove, offers the only hotel accommodations within the park. Enjoy time off submersed in one of nature’s finest displays of rainforests in North America, and the rare opportunity to see dynamic glacial landscapes firsthand.

Perks: Flexible days off to explore the park and local native communities, working with a diverse team, and meeting people from all over the world. Great mentorship with advancement opportunities to future lodging positions at other adventurous locations across the nation!

What does our Administrative Assistant do?

Our Administrative Assistant is responsible for various administrative duties and ad-hoc projects which will take place at each market center location. This role is multi-layered that may support the functions of Finance, Payroll, Human Resources, DOT Compliance, Legal, Labor Relations, and other departments.

What can the Administrative Assistant expect during the workweek?

• Provide daily direction and communication to employees to ensure functional duties are performed in a timely, efficient, and knowledgeable manner
• Coordinate and lead special projects
• Based on extensive knowledge and experience, provide guidance to other employees to solve problems, answer questions, and research issues that may arise within the administrative function.
• Recommend methods to improve operation processes, efficiency, and service to both internal and external customers.
• Serve as a resource for other departments on matters pertaining to functional area.
• Support the processing of weekly payroll including but not limited to the tracking of time and attendance, reporting commissions, and other related payroll in accordance with company policy and our on-site collective bargaining agreement(s).
• Post all notices from regional management and HR regarding Company Policy, payroll, HR, Benefits, and Compliance Practices as needed.
• Review and maintain the time and attendance system.
• Implement new administrative procedures and forms as directed 
• Support the daily office functions by ordering supplies.
• Support inventory process
• Generating POs and maintaining perpetual inventory ordering system, which may include the following: ordering product, receiving product, and issuing product to the route daily
• Maintaining our POS database which may include writing POs and pulling in weekly sales and inventory results

This job profile does not contain a comprehensive listing of all required activities, duties, or responsibilities. Job duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Who is an ideal candidate?

•    3-5 years of work experience preferred.
•    High School Diploma required.
•    Associates Degree in a related field preferred. 
•    MS Office Experience with proficiency in Excel required. 
•    Effective communication skills. 
•    Excellent customer service and administrative skills required. 
•    Ability to develop and maintain a positive working relationship with others. 
•    Detail-oriented, ability to multi-task, with strong organizational skills are required.