Anne Arundel County Public Schools Hiring for Registrar – School – Monarch Annapolis at Annapolis, MD Full Time

Title Code

Registrar-School

C21648

Division/Department

Unit

Grade

Student Support Services

IV

09

12-Month

Reports To (title only)

Current as of

Principal

2/1/2015

Position Summary

Is this position exempt from overtime pay?

No

Works in the school counseling office to: check and review student records, verify grades, send and receive records to and from schools, complete student registrations/assist in scheduling, prepare and collate materials for college packets and scholarship applications, document and verify high school graduation requirements, review and prepare final transcripts and records for permanent storage, and maintain databases for tracking and reporting information on students and student groups.

Essential Duties & Responsibilities

Does this position have supervisory responsibilities?

No

1. Maintains a comprehensive records system and record cards for all students, including incoming, current, ELP, IB, special education, 504, withdrawals, & graduates; prepares folders and forms.

2. Interviews new students and their parents to facilitate accurate completion of registration paperwork; documents and verifies registration data; contacts previous schools to obtain necessary information; and assists in evaluating transcripts of incoming students to insure proper grade placement and to verify credits and grades.

3. Schedules summer registration appointments for new students.

4. Requests records from previous schools for incoming students and processes incoming records.

5. Provides teachers with the grades of incoming students; follows up with previous schools on missing grades and records; and assists in checking records to assure that students are meeting specific graduation and testing requirements.

6. Distributes and collects withdrawal paperwork for students who are transferring or withdrawing from school.

7. Prepares transcripts and other paperwork requested for college, scholarships, and/or employment.

8. Prepares diploma lists and assists in checking diplomas for accuracy; reviews graduates’ records for accuracy prior to microfilming.

9. Updates student transcripts including entering course histories and repeat tags.

10. Maintains graduates’ folders for five years, prepares transcripts, and verifications of graduation.

11. Keeps up-to-date logs/school rosters/listing of all new students, active students, and withdrawals. Prepares reports for same, as assigned.

12. Uses the student data system to produce reports and assist with data entry related to the registration and scheduling of students.

13. Works closely with the counseling staff in performing duties related to the handling of transcripts, record keeping, student registration and withdrawal, and residency issues.

14. Performs other duties as assigned.

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made on request to enable individuals with disabilities to perform the essential functions.

Education

• Two (2) years of college OR an equivalent combination of education and experience which provides the required knowledge, skills and abilities deemed sufficient to prepare the applicant to successfully perform the duties of the position.

Experience

Knowledge, Skills, and Abilities

• Demonstrated knowledge of and familiarity with computerized record keeping systems including PC’s and appropriate software in an office environment, and/or course work in the area of computer science, data processing/technology or related field.
• Evidence of ability to exercise considerable independence in working situations.
• Ability to communicate effectively both verbally and in written form with administrators, guidance staff, teachers, students, outside agencies, colleges and universities, parents, and other persons.
• Demonstrated proficiency with business software (e.g. Microsoft Office Suite-Word, Excel, Outlook and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a pre-employment assessment is required.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Satisfactory scores on any test required.

Licenses/Certifications

Career Ladder Requirements

Physical Requirements

• As required by the duties and responsibilities of the job.

Established: 7/1/2007