AmiVet Exports Hiring for HR & Office Manager at Northwich Full Time

THE ROLE:
Location – Mid Cheshire (Blakemere) – this is an office-based position, but a limited amount of work may be able to be carried out from home (subject to management approval)

37.5-hour week Monday to Friday

Due to the nature of our business occasional early or late finishes and weekend working may occasionally be required

28 days holidays (including bank holidays) increasing by 1 day per year of service up to max 5 days.

Enrolment onto the workplace pension scheme

CPD/training allowance is available for further qualifications

Private Health insurance

Salary guide – circa £35k DOE

Job purpose:
Reporting to the Directors, this is a dual role involving full HR and Office Management responsibilities for Amivet. This role will be responsible for performing all HR related duties including recruitment, onboarding, learning and development, policy development, employee relations including grievance and disciplinaries and employment law compliance, with help from outsourced HR/Legal support. The Amivet team consists of 40 employees plus 40 locums across the UK.

The Office Manager component of the role will involve managing all front office activities – including administration, liaising with our outsourced IT support on IT issues, as well as facilities / building management. This role will manage the Finance Administrator, Office Admin Apprentice and Certification Administrator.

Key Responsibilities include:
HR Manager Role

Recruitment and selection of excellent staff and locums – including co-ordination of adverts and candidates, writing job descriptions, preparing interview questions and application forms

Maintaining and effective and smooth onboarding process ensuring new starters are engaged and motivated, as well as the correct documentation completed and uniform distributed.

Manage employee relations issues, including disciplinaries, grievances and absences issues that may arise

Monitor and record sickness/absence

Develop HR policy and procedures to drive performance and mitigate disputes

Maintaining personnel records including who require professional qualifications to undertake their role keep them up to date and current – also ensuring all Official Veterinarians (OVs) have up to date and current VDS insurance and monitoring Continuing Professional Development (CPD) levels for all OVs and CSOs

Assist planning, monitoring and appraisal of employee performance

Oversee payroll and work with appropriate parties on employee benefits

Implement and deliver the learning and development policy

Manage talent and succession planning

Participate in specific projects, procedures and guidelines to help align the workforce with the strategic goals of the organisation.

Office Manager Role

Ensure the smooth running of the office and that all relevant administration systems are updated and maintained accordingly

Management of the building and facilities, including but not limited to managing repairs and any issues that arise

Manage all online and paper filing systems ensuring data is stored in line with Data Protection legislation

Assists the Directors, Official Veterinarians and Certification Support Officers when required.

THE CANDIDATE

Essential skills & knowledge

Excellent interpersonal skills, including verbal and written communication, as well as the ability to communicate and present information at all levels

Excellent organisation and time management skills

Supervisory and leadership skills, able to motivate others

Able to maintain confidentiality and act with discretion and integrity

Negotiation and relationship-building skills

Ability to prioritise tasks and work under pressure

Familiar with Employment and Data Protection legislation

Education to degree level or equivalent – a CIPD qualification is advantageous

Minimum of 3 years’ experience in a generalist HR Manager / Office Manager role

Proficient in Microsoft Office programmes

Desirable skills

Experience or knowledge of one or more of: food industry, export industry, logistics/haulage industry, veterinary industry

Knowledge of a HR system e.g. Bright HR