Ambercare Hiring for Office Assistant at Tererro, NM, United States Full Time

We offer our team the best

• Medical, Dental and Vision Benefits
• Continued Education
• PTO Plan
• Retirement Planning
• Life Insurance
• Employee discounts

Position Summary : The Office Assistant is the first point of contact for the office and is also responsible for greeting visitors and dealing with queries from the public and customer and performs other clerical tasks as needed.

Schedule : Monday thru Friday 8 am to 5 pm

Essential Duties :

• Answer all incoming phone calls through the main switchboard and transfer calls to the proper department
• Type meeting notes and using Microsoft Outlook to book meetings and conference rooms as needed by management
• Distribute and sort mail, collect faxes, and distribute to appropriate department, and prepare overnight letters / packages as directed
• File documents and correspondence
• Copy materials and distribute mail / fax / scan documents
• Order office supplies
• Assist with data entry
• Assist with keeping the office organized
• Maintain Corporate Mailing Lists for email blasts, mail merges and other communications
• Documents complaints from employees and clients that are received on the main corporate number
• Help coordinate annual office events
• Maintains a high degree of confidentiality at all times due to access to sensitive information
• Maintains regular, predictable, consistent attendance and is flexible to meet the needs of the department
• Follows all Medicare, Medicaid, and HIPAA regulations and requirements
• Abides by all regulations, policies, procedures and standards
• Performs other duties as assigned

Performance Responsibilities :

• Maintains positive internal and external customer service relationships
• Maintains open lines of communication
• Plans and organizes work effectively and ensures its completion
• Meets all productivity requirements
• Demonstrates team behavior and promotes a team-oriented environment
• Actively participates in continuous quality improvement
• Represents the organization professionally at all times

Position Requirements & Competencies :

• High School diploma, and two to three years of related experience required
• Experience with Microsoft Office Suite
• Computer savvy
• Excellent oral and written communication skills
• Ability to multi-task under tight deadlines
• Strong communication skills and interpersonal skills

To apply via text, text 5070 to (334) 518-4376

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