Alpha Development Hiring for HR Coordinator at London Full Time

Company Overview

Alpha Development is an international financial services training firm, headquartered in the UK. Our clients are the world’s leading investment banks, insurance firms, sovereign wealth funds, private banks and asset managers. We offer global coverage through our team based in London and Singapore, as well as an industry-leading network of Associate Faculty across our centres of operation including the US, Middle East, India, Hong Kong, and mainland China.

Purpose and Accountabilities

This is a new post in a growing company created to work with the HR Director and HR Manager on the development of People and Culture initiatives including developing Alpha’s recruitment and selection, training and development, employee engagement, diversity and performance management strategies.

There will be the opportunity to grow and develop within the department as the company expands.

This is a great role for someone looking to develop their HR career.

Key Responsibilities

1. To support the HR Director & HR Manager to provide a professional, customer focused HR Service to all areas of the business; identifying, implementing and ensuring effective and efficient processes in line with department procedures, employment legislation and HR best practice.

2. In conjunction with the HR Manager to liaise with managers, candidates and new starters throughout the recruitment process, including arranging interviews, supporting on assessment methods and ensuring the recruitment schedule is up to date at all times. To also be responsible for all pre-employment checks, including references; flagging concerns to the HR Director as required.

3. In liaison with the HR Manager to support on administrative tasks relating to apprenticeship safeguarding, including organising relevant training, references and DBS checks for new and existing staff and trainers, maintaining records and attending regular apprenticeship overview meetings.

4. To fully utilise the recruitment software (Bamboo) to deal with recruitment campaigns including circulation of adverts, monitoring and production of data and feedback and to be responsible for the production of offer letters, contracts and other HR documentation for signing and issuing by the HR Director / HR Manager.

5. To support the development of Alpha’s employer brand by working with marketing to ensure the Careers section of the internet is up to date with all vacancies, and develop and update external sites such as LinkedIn and Glassdoor.

6. To be responsible for the onboarding of new starters, overseeing and supporting employees and managers throughout the probation process and to be responsible for off boarding leavers.

7. Document and make recommendations for improved internal HR processes including new starters, recruitment, on-boarding and provision of data for KPIs.

8. To work with the HR Manager to develop and keep up to date the HR section of the intranet.

9. To manage the HR and Recruitment Inboxes, dealing with queries effectively.

10. To work with the HR Manager to review and make recommendations on benefits and perks, and to support Finance on the administration of employee benefits such as pensions, life assurance and private medical cover.

11. To assist with the internal training plan by sourcing, arranging and promoting courses for employees, including liaising with the Learning Department to book employees, produce learning materials and developing the training area of the intranet.

12. To support with the development and arrangement of employee engagement events, offsite meetings, employee perks and other initiatives as developed.

13. To support the HR Director and HR Manager to ensure effective performance management is in place across the company.

14. To be responsible for maintaining accurate, confidential and up to date records for the function, including administering and updating Bamboo; electronic employee files, leavers, probation monitoring, diversity and performance management in accordance with internal procedures.

Key technical skills, experience, knowledge and qualifications

1. Demonstrable experience of providing effective and efficient HR administration support with a focus on providing excellent customer focus, ideally in a small and growing company.

2. A foundation certificate / level 3 (or above) in HR is highly desirable.

3. Can demonstrate sound literacy and numeracy skills.

4. Strong IT skills and user of Microsoft Office, including Word, Excel, Outlook and Internet Explorer and familiar with databases for entry and retrieval.

5. Experience of having organised own work load, managed own time and met deadlines.

6. Understands the need for accuracy and excellent attention to detail and has experience of having done so.

Key personal skills and abilities

1. A friendly, positive and flexible approach to work, with the ability to manage a number of work streams simultaneously.

2. Keen to develop and learn, including undertaking recognised qualifications and furthering career within HR.

3. Excellent interpersonal skills and experience of having worked with a wide range of people, including building relationships with colleagues, candidates and key stakeholders.

4. Experience of having identified problems and used own initiative to solve them.

5. Understanding of the need for accurate confidential record keeping.

6. An understanding of diversity and how it relates to the role.

Alpha Values

Candidates will need to demonstrate that they will uphold Alpha’s values and will inspire others to do so.

Professional

Accountable

Team Focused

Innovative

Open and Honest

Other Information

Reports To

HR Director

Direct Reports

None

Department / Location

HR

Available to work from a London Office minimum 3 days a week (remainder from home if requested).

Although due to the current COVID -19 Pandemic you will be required to work from home until further notice.

Contract Type

Permanent

Hours

Full time i.e. Monday to Friday 37.5 hours per week

09.00 – 17.30pm

Holidays

28 days per annum

Please see accompanying summary of terms and conditions, including staff benefits.