Allens Hiring for Human Resources Coordinator Job at Melbourne Full Time

About Allens

Allens is a leading international law firm with a proud 200-year heritage of shaping the future for our clients, our people and the communities in which we work. From playing a pioneering role in the development of legislation and regulatory frameworks in the Asian region, to acting on numerous ‘firsts’ across a range of industry and community issues, it is in our DNA to make a difference and help shape what our world looks like. Our alliance with Linklaters connects our clients and teams with an international network of legal leaders that spans 40 offices in 28 countries.

We value personal growth and career progression equally. Through our in-depth career coaching, focus on innovation, and international secondment program, we aim to create future leaders in the legal industry.

Your role

The best lawyers need the best business partners. At Allens, our business teams are also specialists in their field, using their unique knowledge and expertise to solve critical client and business challenges.

You’ll be a part of our People & Development team based in Melbourne, working as an integral member of our HR Operations team. The ‘Ops’ team works collaboratively with our HR Business Partners, Talent & Engagement and Resourcing teams to deliver an exceptional employee experience to our people.

You will be responsible for:

• Administrating all stages of the employment life cycle (including drafting employment letters, commencement, induction, staff movements, departures etc);
• Updating information in the Human Resources Information System;
• Providing reporting on staff movements and other ad-hoc reporting and analysis as required by the business;
• Providing administrative support to HR projects; and
• Answering employee queries and responding to requests for information from the HR team.

This is a fixed term opportunity in our Melbourne office. We also support a hybrid working model, where working from home, and the office, is part of our norm.

About you

You will have:

• At least 2 years in an HR/recruitment administration role (or similar);
• Intermediate excel skills including experience with VLOOKUP formulas;
• Excellent time management and organisational skills with an ability to prioritise and multi-task;
• Ability to maintain the highest level of confidentiality at all times;
• Can-do attitude with an enthusiasm to learn new things;
• Good written communication skills with excellent attention to detail; and

A story to tell – there is enormous strength in the unique backgrounds and life experiences our people bring to the firm. Our people’s differences across gender and gender identity, sexual orientation, cultural and social diversity, age, ability, and family and caring arrangements enrich our firm. We strongly encourage applications from First Nations peoples.

Your development

In joining Allens, you will become an integral part of a high-performing firm and work with people and leaders who help you become the best you can be. You will gain exceptional training that develops you professionally and personally. You will be challenged, supported and guided to set you up for success.

Our unique Career Deal allows you to take control of your career and provides a transparent approach to career development. Our international alliance with Linklaters means we are able to support secondments all over the world.

Our perks

Our benefits include:

• Financial: market competitive fixed remuneration; salary continuance insurance, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program.
• Health and wellbeing: fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, emergency childcare, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families and regular wellbeing sessions with our in-house consulting Psychologist.
• Flexibility: hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.
• Leave: ability to purchase additional annual leave, access to an enhanced, inclusive and flexible parental leave policy – 26 weeks paid parental leave with no minimum service for permanent employees and high quality executive coaching to support the transition.
• Recognition: team based recognition including social activities and contribution based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.

Allens is also proud to invest in our communities, giving you the opportunity to make a difference through our work on reconciliation, the environment and other social justice issues as well as our workplace giving and volunteering programs.

How to apply?

We’d love to hear from you so please click “apply now”! If you would like to find out more, please visit “This is Allens” or listen to our podcast Allens Confidential (select specific to your group if relevant) to hear real stories from real people about life at Allens. Alternatively, for a confidential discussion, please contact Alison Maclurkin, National Talent Acquisition Manager at [email protected].