Aldridge Education Hiring for HR Administrator at Brighton Full Time

Reporting to: HR Partner​

Contract: Full time, 37 hours per week​

Location: Brighton Aldridge Community Academy (you may be required to travel to other academies on occasion)

Closing Date: Wednesday 20th April 2022

Interviews: Week commencing 25th April 2022

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The HR Administrator will model the standards, principles, values and norms of the organisation at all times; ensuring that all activities serve the vision, mission, strategic direction and priorities outlined by Aldridge Education.

Overall Purpose of the Role:

• Responsible for providing advisory and administrative support to the School’s in the South
• To support the HR Partner with the full employee life-cycle from recruitment to leavers
• To ensure accurate and up to date HR records

Key Duties and Responsibilities:

Recruitment and Selection:

• Carry out all the administrative processes in the recruitment process, for example; prepare recruitment documents/ packs, support in drafting adverts and job descriptions for the HR Partner, receive and log application forms, manage the HR inbox and any other sources, book interview rooms and coordinate the interview day
• Ensure that the HR service undertakes all necessary employment checks including DBS and right to work, qualification, medical and references.

• Collect ID and related information for Payroll and HR files on the employee’s first day.

On-boarding and Induction

• Administer the process for new employees by:

o Preparing contracts and offer letters for the HR Partner
o Updating PeopleHR
o Coordinating pre employment health checks

• Support the HR Partnerto coordinate induction meetings with new employees, booking times and rooms.
• Liaise with Payroll, IT and all other relevant departments to coordinate equipment needed in advance of new starters commencing (laptops, school pass, Payroll etc)
• Administer the probation process ensuring managers know when review meetings need to take place by.

Sickness and Absence

• Coordinate with Schools and add absence information to PeopleHR
• Upload sick notes and documentation
• Advise the HR Partner of absence issues and triggers points
• Organise absence meetings for the HR Partner to attend (book rooms, coordinate diaries etc)
• Arrange occupational health assessments as directed by the HR Partner

Payroll

• Ensure that all payroll instructions are prepared and logged in time for the monthly payroll run and submitted to the Payroll Officer, for example; contractual variations, new starters, leavers, address changes etc.

Appraisal and Staff Development

• Support the HR Partner in administering the School’s annual appraisal cycle, chase, collect and record completed appraisals and training needs.

Database and Staff Files

• Ensure PeopleHR accurately reflects current staff conditions and details. This includes inputting starters and leavers, contractual amendments, change of details, annual leave and recording of sicknesses and other leave.
• Audit PeopleHR regularly
• Filing and uploading of all staffing related documents.

Advice and Guidance

• Escalate queries to the HR Partner where appropriate

• Assist in minute taking and case preparation (ie grievance, disciplinary, capability packs) for case work.

Leaver Administration

• Ensure resignations are acknowledged in a timely manner and notify the appropriate stakeholders including Payroll, IT etc.
• Arrange exit interviews for the HR Partner

​Admin/General

• Carry out general administration tasks for the HR function
• Ensure electronic and paper-based personnel files are maintained and filing/archiving is completed in a timely manner (until the implementation of PeopleHR)
• Send Risk Assessment forms and file for staff – i.e. maternity

Other Responsibilities

Operating at all times within the stated policies and practices of the Trust and the wider Trust.

Abiding by and practicing the Aldridge Education Operating norms:

• We are Aldridge
• ​The standard is excellence 
• ​We behave with integrity 
• ​We’re in the work together 
• ​We champion equality 
• ​We lead by example 
• ​We use time well ​

Equal Opportunities

• To know and adhere to the Trust’s equal opportunities policy and equalities legislation and implement in relation to job responsibilities in employment and service delivery.

​Health and Safety

• To take reasonable care for his/her own health and safety and any other person(s) who may be affected by his/her acts or omissions at work, in accordance with the Health & Safety legislation.
• To co-operate with the Trust’s insofar as is necessary to enable it to comply with its duties under relevant health and safety legislation.

Safeguarding of Children Young people and Vulnerable Adults

• To be aware of and work in accordance with the Trust’s safeguarding child protection policies and procedures in order to safeguard and promote the welfare of children and vulnerable adults and to raise any concerns relating to such procedures which may be noted during the course of duty.
• The post holder will be required to have a valid Enhanced Disclosure and Barring Service (DBS) certificate and be re-checked every 3 years as per the Trust’s policy

Any other reasonable HR duties appropriate to the post

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Job Types: Full-time, Permanent

Salary: £25,000.00-£26,000.00 per year

Schedule: