Albany FireWolves Hiring for Logistics Coordinator at Albany, NY Full Time

The Logistics Coordinator position has the primary responsibility of coordinating all team travel arrangements and communicating between Lacrosse and Business operations. They will serve as the primary contact for players and coaches and will ensure all trips are properly scheduled. This includes working with our travel agent, business operations and lacrosse operations to schedule flights and car rentals, handling scheduling and booking of hotel accommodations, practice facilities, charter buses. Given the unpredictability of travel as well as changing player schedules, this role requires a flexible work schedule and the ability to adapt quickly to find contingency plans if issues arise.

Secondary responsibilities include managing tasks throughout the organization’s operations – Albany FireWolves, Albany FireWolves Training Academy and Albany FireWolves Foundation.

This position is full time with a break during the office season from June 1 to July 31 each year.

Key Responsibility Areas:

• Building Team Itineraries for all events and activities required.
• Building Travel Schedule for all events and activities required.
• Coordinating Per Diems.
• Hotel Booking and Invoice Audit.
• Cost analysis of travel itineraries focusing on convenience of travel and cost efficiency.
• Learning and utilizing the Melon Travel program.
• Coordinating with players regarding the AFW Travel & Expense Memo.
• Onboarding of new players in coordination with the General Manager and Finance Officer.
• Maintain and order office supplies.
• Perform other duties and responsibilities as required.

Qualifications:

• Minimum of or equivalent to a bachelor’s degree from a 4-year College or University.
• Strong organizational and analytical skills with the ability to handle multiple projects simultaneously, working under pressure.
• Ability to plan in advance.
• Excellent communication skills with the ability to communicate effectively.
• Demonstrated ability to multi-task and keep track of changing schedules and agendas.
• Flexible work schedule including the ability to work flexible nights and weekends and holidays as required.
• In-depth working knowledge of Microsoft Office Suite, with a specific focus with Excel and Outlook.

This description is intended to describe the type of work being performed by a person assigned to this position. It is not an exhaustive list of all duties and responsibilities required by the employee. The Albany FireWolves is an Equal Opportunity Employer. The company is committed to the principles of equal employment opportunity for all employees and applicants for employment.

Job Type: Full-time

Pay: $20.00 – $25.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Weekend availability

Work Location: In person