Aegon Hiring for HR Co-Ordinator at Edinburgh Full Time

Job Description Summary

The HR Support and Advice team provides employees and managers with wide-ranging HR support across the full spectrum of the employee lifecycle. As the first and main point of contact for employees and line managers, the team are responsible for providing 1st line support on employee relations issues, people processes and advice to individuals around their employment. As well as reactive assistance, the team delivers proactive manager training across all sites, together with the development, continuous improvement and enhancement of all HR systems, looking for ways to maximise :guide on-line, Workday, HR Toolkits and other sources of information that help managers and employees in their day to day work at Aegon UK. The team is also responsible for the annual compliance vetting in conjunction with our Employee Relations (ER) Consultant as outlined in the Vetting Policy.

Job Description

The HR coordinator is responsible for supporting the HR Support and Advice team with all employee lifecycle administration including daily, weekly, monthly, ad-hoc and cyclical administration activity. They will work in conjunction with the payroll coordinator to ensure the integrity of our employee data; looking for opportunities to streamline the processes across both operational teams.

Key Tasks:
You will take responsibility for all HR admin activity, including but not limited to activity and continuous auditing of our document management system (DMS), Right to Work documentation and payroll integration files.

Provide phone cover on the helpdesk providing guidance on a wide range of HR tasks to employees and managers throughout the business.

Work closely with the payroll team to process applications for people change requirements and ensure that all date is kept up to date and accurate between Oracle and Workday systems.

Monitor and respond on the team mailbox as well as supporting with the continuous improvement and projects within the wider HR teams.

Support HR team members with administrative tasks e.g., preparing meeting packs, taking minutes etc.

Skills/experience:
Proven track record of working in a similar role ideally within financial services.

Highly organised, with great planning abilities and multi-tasking skills.

Experience of dealing with complex customer queries throughout their full life cycle to resolution.

Be a fantastic communicator both verbally and in writing. With the ability to challenge and influence others at all levels.

You like working collaboratively with a team and are comfortable dealing with people on the phone.

You will take pride in delivering exceptional customer service.

How We will Reward you:
Salary for this role will be between £20,400 and £25,500 DOE (or within Aegon UK policy for internal applicants)

Non-contributory Pension between 8% and 12% dependent on age

Annual Reward Scheme

Opportunity to buy additional holidays, starting at 25 days plus 9 statutory plus 2 paid days per year for voluntary or charity work.

Private health care and life assurance with additional voluntary benefits available

Subsidised on-site restaurant

The COVID-19 pandemic has meant that we have had to limit access to our offices. The majority of our colleagues are currently working remotely from home. Once it is safe to do so we look forward to welcoming everyone back and collaborating in new and exciting ways. This would include you, should your application be successful. So it is important that you live within a commutable distance to our office as we plan to have a hybrid model in the future – with colleagues splitting their time between office and home working.

Equal Opportunity Employer:
We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their age, disability, race, religion/belief, gender, sexual orientation or gender identity.