Administrator, Company Cars Full Time

Mitsubishi Motor Sales of Canada, Inc. is an equal opportunity employer fostering an inclusive, accessible environment. We are committed to building an environment where all employees and customers feel valued, respected, and supported. Mitsubishi Motor Sales of Canada, Inc. will support applicants requiring accommodation during the recruitment process.

All employees are required to espouse MMSCAN’s company values, MMC WAY, and conduct themselves accordingly:

1. Think of Our Customers First; Strengthen Trust
2. Enrich Society
3. Welcome All Facts; Share Difficult News First
4. Conduct and Challenge Yourself Professionally
5. and Respect All; Work as Part of a Broader Team

Use of Artificial Intelligence (AI)

MMSCAN does not utilize AI to review or assess applicants. All screening is conducted internally by a member of the HR team and/or the hiring manager.

PURPOSE

Support MMSCAN’s Sales Planning & Distribution Department by coordinating MMSCAN’s Company Car Program ensuring the timely ordering, preparation, and delivery of vehicles to dealers, employees, press, training, and promotions. Coordinate the final disposal of End-of-Term (EOT) Company Car vehicles through auctions or sale to dealers. Assist the Remarketing Manager with PVT reconciliation and EOT disposal.

This position reports to the Manager, Vehicle Logistics.

RESPONSIBILITIES

A) Coordinate the company car, employee lease programs and Affiliate Lease programs by:

• Soliciting vehicle orders from departments, employees and affiliates, compiling, and tracking orders
• Coordinating the timely preparation of vehicles including PDI and licensing
• Arranging delivery of the vehicle to the employee or required location(s)
• Advising Accounting and our insurance carrier
• Maintaining accurate and updated Company Car usage reports
• Coordinating and submitting for approval Company Car prep invoicing from dealers in an efficient manner to ensure timely reimbursements.

B) Coordinate the End-of-Term (EOT) vehicles by:

1. Monitoring the timing of EOT vehicles
2. Liaising with the Remarketing Manager on surveying, pricing, and coordinating transport of turned-in units to dealers or various auction locations

C) Continually monitor the physical movement of all vehicles including company car vehicles in Canada by:

1. Ensuring the timely shipment and delivery of vehicles by analyzing daily reports provided
2. Being proactive to avoid unnecessary delays.

D) Coordinate and monitor vehicle damages by:

1. Assessing and working with our insurance company and dealer on the repair, reimbursement and costing of damaged company vehicles
2. Ensure the prompt reimbursement from the responsible parties and liaise with accounting to properly book.

E) Other sundry duties as required

TYPICAL EDUCATION & EXPERIENCE

• 3 – 5 years professional experience
• Organizational and time management skills
• Excellent administrative skills and process orientation
• High attention to detail and meticulous execution
• Strong communication skills – comfortable communicating with both internal and external stakeholders, verbally and in writing.
• Problem solving skills and critical thinking
• Basic to advanced computer skills including Excel and Word.
• Undergraduate degree or equivalent combination of experience and education.