Administrative & Communications Assistant Full Time NEW

About The Position

Requirements

• Associate’s degree or equivalent certification in Business Administration, Education, Communications, or a related field, OR an equivalent combination of education and relevant professional experience, which includes previous supervisory experience.
• Three years of professional experience with responsibilities in administration operations, outreach coordination, communications, marketing, project management or equivalent education/training or experience.
• Experience demonstrating: Procuring services, processing payments, and organizing items.
• Experience demonstrating: Planning and execution of day-of logistical coordination for events.
• Experience demonstrating: Formatting and typesetting documents and reports, basic understanding of photography and file formats, and setting up documents for printing at professional printers.
• Experience demonstrating: Supporting multiple individuals within the leadership team while managing ongoing routine projects and responsibilities.
• Working knowledge of Google Suite including Sites, Drive, Docs, Sheets, Slides, and Forms.
• Experience editing templated collateral materials using Canva, Piktochart or other similar software.
• Ability to interpret and present information and ideas clearly and accurately in writing, verbally, and by preparing reports and other materials.
• Ability to establish and maintain effective working relationships with organizations, groups, team leaders and members, vendors, and individuals.
• Excellent written and verbal communication skills.
• Ability to operate a personal computer and word processing software such as Microsoft Suite, including but not limited to Word, Excel, PowerPoint, Publisher, etc.
• Basics understanding of social media and experience using various social media platforms.
• Ability to use Dropbox or other similar online storage services to file documents with an understanding of file naming conventions and best practices of organizing online documents for a medium-size organization.

Responsibilities

• Perform a wide variety of duties, including routine and non-standard assignments.
• Integrate different and unrelated processes and procedures to achieve desired outcomes.
• Work independently with a high degree of competence.
• Collaborate with and may receive direction from the Marketing Manager of the University of Hawaii at Manoa School of Nursing & Dental Hygiene (SONDH).
• Procure services, process payments, and organize items.
• Plan and execute day-of logistical coordination for events.
• Format and typeset documents and reports.
• Support multiple individuals within the leadership team while managing ongoing routine projects and responsibilities.
• Edit templated collateral materials using Canva, Piktochart or other similar software.
• Interpret and present information and ideas clearly and accurately in writing, verbally, and by preparing reports and other materials.
• Establish and maintain effective working relationships with organizations, groups, team leaders and members, vendors, and individuals.
• Communicate effectively with staff, between departments, and with clients and contractors.
• Use Dropbox or other similar online storage services to file documents with an understanding of file naming conventions and best practices of organizing online documents for a medium-size organization.

Benefits

• Generous time off benefits
• 100% employee health and dental coverage and vision
• Flexible spending plan
• Retirement plan with up to 3% dollar-for-dollar company matching contributions
• 100% company paid group Life/AD&D/LTD insurance
• Employee assistance program (EAP)
• Pet Insurance
• Prepaid legal with competitive rates