ADG Corp Hiring for Executive Assistant Full Time

COMPANY OVERVIEW

Artisan Design Group – or ADG – is a leading supply chain partner to homebuilders throughout the United States. Over 3,000 ADG employees operating out of 135 facilities in 25 states provide a full range of design, procurement, and installation services along with products from the top manufacturers of flooring, cabinets and countertops. Formed in 2016 by the merging of two industry leaders, ADG then acquired over 20 additional companies – each a leader in the geography it serves. We are the premier interior finishings organization in the United States. Our expansive trajectory has been rapid, and we continue to experience explosive growth, thanks to our dedication to high quality work.

JOB SUMMARY

As an Executive Assistant, this individual will perform a wide range of administrative support activities to support the Chief Human Resources Officer, Chief Information Officer, and other key senior leadership team members. This position will also be responsible for the organization and coordination of office operations, procedures, and resources to facilitate effectiveness and efficiency for the office.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Draft and edit correspondence, communications, presentations, and other documents.
• Assist with calendar management for meetings and conference calls.
• Coordinate and assist with meeting logistics including reserving meeting space, ordering food, arranging hotel and transportation needs, and any other meeting accommodations required.
• Coordinate travel arrangements to include flights, hotel accommodations, transportation, and other travel needs.
• Complete monthly expense reconciliation for corporate credit card and out-of-pocket expenses.
• Partner with the Human Resources team to coordinate activities such as associate celebrations, volunteer activities, social engagements, and holiday celebrations.
• Responsible for monitoring and ordering inventory for office and break room supplies and serving as the primary point of contact for all things office related.
• Assist with additional projects as requested.

SUPERVISORY RESPONSIBILITIES This position carries out supervisory responsibilities in accordance with company guidelines, policies and procedures, and applicable laws. Supervisory responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

• None

EDUCATION, EXPERIENCE & QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 3+ years of supporting key company executives.
• Computer literacy and proficiency in the use of PC software such as MS Outlook, Word, Excel, and PowerPoint to create correspondence, s, spreadsheets, & presentations.
• Strong attention to detail and organization.
• Event/meeting planning experience is highly desired.
• Experienced professional communication style, particularly with Board members, executives, & senior-level staff while maintaining a high level of confidentiality accordingly.
• Passionate, enthusiastic, team player, with good judgment and an ability to work in a fast-paced environment and adapt quickly to changing needs and priorities; proven ability to prioritize and manage multiple tasks simultaneously with little direction.
• Office administration experience a plus.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Ability to sit at a computer monitor for long periods throughout the day.
• Must possess the ability to stand for long periods of time; to reach with hands and arms; to move among and between offices; to handle mail and documents; to sit, stoop, kneel, and crouch; to lift and move up to 10 pounds; to see well enough to discern differences in quality of documents and files.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• General working conditions.
• Office environment.

OUR BENEFITS

• Health Insurance (Medical, Prescription, Dental, and Vision)
• Life Insurance
• Disability Insurance
• Paid Holidays and Time Off
• 401(k) Plan with company matching

Artisan Design Group is committed to a policy of equal employment opportunity for applicants and employees. It is the policy of Artisan Design Group to apply recruiting, hiring, training, promotion, compensation, and professional development practices without regard to actual or perceived race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, age (40 or older), disability or certain classifications based on genetic information, or any other characteristic protected by federal, state or local laws, regulations or ordinances.

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