Adecco US, Inc Hiring for Office Assistant at New York, NY, United States Full Time

Adecco is partnering with a Purchase Order Financing Company located in Midtown, NY 10018 . The role would be 5 days Monday- Friday in- office

Preferably candidates Experience with Legal docs AND / OR agreements

Position Pays – $22-25 / HR DOE

Job Title : Office Assistant

Job Summary : As an Office Assistant, you will play a crucial role in maintaining the efficient day-to-day operations of the office.

You will provide administrative and clerical support to ensure the smooth functioning of the workplace.

The ideal candidate should be organized, detail-oriented, and capable of multitasking to meet the diverse needs of the office.

Key Responsibilities :

1. Administrative Support :

2. Answer and direct phone calls, take messages, and handle inquiries professionally.

3. Greet and assist visitors, clients, and employees in a friendly and welcoming manner.

4. Maintain and organize office files, records, and documents.

5. Assist in scheduling meetings, appointments, and conference rooms.

6. Handle incoming and outgoing mail and packages.

7. Data Entry and Documentation :

8. Input and update data in spreadsheets, databases, and other digital tools.

9. Prepare and format s, presentations, and documents.

10. Proofread and edit documents for accuracy and clarity.

11. Office Organization :

12. Keep office supplies well-stocked and order new supplies as needed.

13. Maintain a tidy and organized office environment.

14. Coordinate office maintenance and repairs when necessary.

15. Communication and Correspondence :

16. Draft and edit emails, memos, and other correspondence.

17. Distribute internal and external communications.

18. Assist with internal communication initiatives.

19. Reception :

20. Handle reception duties, including receiving and directing guests, answering inquiries, and managing the front desk.

21. Monitor and maintain office security by issuing visitor badges and managing access control.

22. Special Projects :

23. Assist with special projects or tasks as assigned by office management.

24. Collaborate with colleagues on team projects.

25. Technology :

26. Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.

27. Basic troubleshooting of office equipment and technology.

Qualifications :

• High school diploma or equivalent; additional education or certification is a plus.
• Previous experience in an office or administrative role is preferred.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in using office software and basic technology.
• Ability to multitask and prioritize tasks effectively.
• Professional demeanor and customer service-oriented attitude.
• Reliable and punctual.

Pay Details : $22.00 to $25.00 PER HOUR

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan.

Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs.

In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer / Veterans / Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https : / / www.

adeccousa.com / candidate-privacy

The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and / or security clearance requirements.